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Iron Mountain Launches Unified Solution for Managing Paper and Digital Files Leveraging SharePoint

Thursday, September 20, 2012

Integration of records management software with Microsoft® SharePoint® delivers better visibility and greater control over records inventory; Microsoft leads the way as an early customer

Boston, Sept. 20, 2012Iron Mountain Incorporated (NYSE: IRM) today introduced the Iron Mountain® Records and Information Management 360° Solution enabling organizations to  centralize the management of physical and electronic records. This makes it easier to apply one set of policies that govern access rights, retention periods and destruction protocols, regardless of where information is stored. As a result, organizations can find records faster, lower risks of noncompliance and cut storage costs. One early customer is Microsoft, which adopted the Iron Mountain Records and Information Management 360° Solution to manage their physical and electronic records inventory.

“The unified view provided by this solution is critical from a business process perspective, providing the ability to seamlessly organize, access and apply policies across all of our content,” said Nishan DeSilva, senior director, Information Management and Compliance, Microsoft. “By integrating both physical and electronic content through Iron Mountain, we can improve productivity to our business users and gain tighter control over our information for compliance, electronic discovery and disposition purposes.”

At the heart of the solution is Accutrac 360° for SharePoint, Iron Mountain’s software for managing multiple paper and electronic record inventories, whether they’re stored with the customer or with storage vendors. Now, through a partnership with Gimmal®, Accutrac is integrated with Microsoft SharePoint so customers can use Iron Mountain’s records management platform to classify SharePoint records and apply legal holds and retention periods. Gimmal, a maker of information lifecycle solutions for Microsoft SharePoint, signed a partnership agreement with Iron Mountain in July 2011.

By integrating Accutrac and Gimmal, the Iron Mountain Records and Information Management 360° Solution extends native SharePoint functionality to deliver capabilities for consistent classification and management of physical and electronic records, a key prerequisite for accessing information quickly, meeting compliance requirements, and being prepared for litigation or a disaster/data loss event. Specifically, it delivers:

  • Greater visibility – Records inventory can be centralized through SharePoint, regardless of whether it’s in a physical or electronic format or stored onsite, within SharePoint, with Iron Mountain or with another vendor.
  • Better reliability – Using SharePoint as the unified “system of record” allows the consistent application of policy across all records and all parts of the organization, eliminating inconsistencies in adoption.
  • Improved control – Policies for how long an organization keeps a record for business, compliance or litigation reasons can be standardized and enforced, including an automated, auditable process for destruction.

“Information is the most important asset of any organization, but its explosive growth and diverse formats undermine its inherent value,” said Richard Wilder, senior vice president, Core Applications and Consulting for Iron Mountain. “If you don’t know what you have, where it is, who requires access to it and how long you need to keep it, you can’t run your business efficiently and ensure the organization is ready to comply with data-privacy regulations and respond to litigation. We developed the Iron Mountain Records and Information Management 360° Solution because our customers need tools for simplifying the management of disparate records inventories, physical, electronic, onsite and offsite. The more companies can adopt uniform practices for classifying, storing and destroying records, the better they’ll realize the full value of their information.”

In addition to the newly upgraded Accutrac 360°for SharePoint, the Iron Mountain Records and Information Management 360° Solution combines:

  • Consulting Services – Iron Mountain consultants first assess customers’ existing records programs and recommend changes for bringing physical and electronic records under one unified policy framework;
  • Information Management Services – The consultation also prescribes document shredding, destruction of magnetic drives and other IT assets, data backup and recovery, document scanning and other services needed to successfully implement that policy.

For more information on the Iron Mountain Records and Information Management 360° Solution, visit www.ironmountain.com/RIM360. And to see the solution in action at the ARMA International 57th Annual Conference & Expo, visit Iron Mountain in booth 509 or attend the educational sessions on Sunday, Sept. 23 at 2 p.m. and Monday, Sept. 24 at 9:30 a.m. in the Gimmal and Iron Mountain Microsoft SharePoint Records Management Pavilion, booth 213. Following ARMA, those sessions will be available as podcasts on the ARMA International site or in the ARMA International iTunes store.

About Iron Mountain
Iron Mountain Incorporated (NYSE: IRM) provides information storage and management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The Company’s solutions enable customers to protect and better use their information so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter @IronMountain for more information.

© 2012 Iron Mountain Incorporated.  All rights reserved.  Iron Mountain and the design of the mountain and Accutrac are registered trademarks and Records Information Management 360º is a trademark of Iron Mountain Incorporated in the U.S. and other countries.  All other trademarks and registered trademarks are the property of their respective owners.

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