A thoughtful records and information management program keeps your company compliant and cost-efficient. It may also mean reclaimed office space.
As the IT industry grapples with mounting e-waste, how can your company do all it can to reduce its environmental footprint?
An effective partner can help government organizations implement information management strategies that are both environmentally and economically sound.
As you grapple with keeping your paper and digital processes efficient, cost-effective and compliant, it’s easy to get frustrated. But with big changes in healthcare regulations come big opportunities. Are you ready for the electronic medical record?
Federal records are crucial to documenting U.S. history and providing future generations with an understanding of the government challenges and strategies that drive actions. Through the Presidential Memorandum for Managing Government Records, the Obama administration indicates that records management, by enabling participatory, transparent, and collaborative government, is the backbone of open government.
From the accidental to the malicious, man-made and natural, the threats to enterprise information are many. And while companies have produced more and more data during the past several years, the information they hold has becoming increasingly important to both short- and long-term operations.
Tweets, videos, wikis, blogs—the federal government is hopping on the social media bandwagon. But which content needs to be preserved? The answers are only starting to emerge.
Many financial services firms are now subject to a real one-two punch: rapidly expanding records archives and a greater legal mandate than ever to properly store and manage them. Fortunately, an effective records retention schedule offers relief.
Learn how to build a case for your law firm’s revamped records retention policy and put an end to attorneys hoarding files as squirrels do acorns. Crime fighting should be so easy.
What does it take these days to be a records management star? The best ones can apply long-standing records management and compliance best practices to a whole new set of digital tools.
Your firm needs a smart, efficient and cost-effective records management program as it sets out to improve speed and productivity, cut costs, and address regulatory requirements. Here’s what to consider as you get started.
As an Internet domain name registrar, you’re protecting some of the Web’s most vital information. It’s an awesome responsibility, made easier by data escrow protection.
Mirror, mirror, on the wall, who’s the best information governance professional of all? If you know what it now takes to make the leap from “records management” to a considerably more visible role in your firm, the answer may be self-serving.
Rigorous compliance and discovery demands for financial services firms, as well as increased merger and acquisition activity, are just some of the reasons you might be thinking about a records management upgrade. Here’s what to consider.
If you’re a domain name registry operator, you need to safeguard the vital registration information of top-level domain names. It’s a responsibility made easier by a trusted third-party data escrow service provider.
Successful records management in a financial services firm calls for someone who can set and enforce procedures, establish schedules and train employees—all in an atmosphere that’s hyper-aware of legal and regulatory requirements.
Federal agencies have been using outdated records management and storage policies for years, keeping countless paper records locked away in back rooms and basements in a strategy that is neither cost effective nor capable of keeping up with operational needs. Identifying this problem as a major cost burden in government, President Obama has mandated substantial changes in how records are managed and stored by agencies.
As you assess your financial records management options, consider the advantages of a hybrid system that combines the best of several storage methods.
Federal records managers find themselves racing against a ticking clock as they respond to a Presidential Memorandum calling for the improvement of their records management practices.
A 15-year-old SEC ruling that governs electronic records is exercising its powers well into the Digital Age.
Is it time to move from your proven and reliable tape storage strategy to a digital backup system? The answer may surprise you.
An escrow agreement doesn’t just protect your source code. It also protects your ownership of the software—and the concepts behind it.
Whether your clients develop or license software, you have a legitimate interest in escrow agreements. Here’s a “brief brief” on how to protect your clients’ best interests.
If you’re hiring away from the competition, be sure to consider how you’ll integrate those newcomers’ client and personal files into your information management practices. Once you’ve done that, take them all out for sushi.
When you’re considering archiving media, which formats are most likely to go the distance in terms of both time and value? The answers may surprise you.
Closing a software sale is hard enough without your hot prospect suddenly raising 11th-hour concerns about technical support and maintenance. Here’s how one resourceful developer leveraged software escrow to its ultimate advantage.
For very different reasons, federal healthcare and financial statutes require strict archiving and e-discovery procedures. How can you optimize your email archives with legal and compliance considerations in mind?
There’s no point in seeking treatment for your information management plan unless you’ve first identified what’s ailing it. Here’s how to make a swift and thorough diagnosis.
If your software vendor ever goes the way of dial-up modems and dot-matrix printers, a software escrow agreement can ensure that your business runs smoothly. Verification services take this measure of protection a step further.
Whether you’re the developer or the customer, you need your interests protected. This essential escrow checklist can help you both get there.
An escrow agreement assures potential customers that they can entrust their business operations to your technology.
Developers need a trusted partner to hold their source code and ensure their software users uninterrupted access. To put it simply, software escrow provides developers and users with valuable peace of mind.
Understanding the pros and cons of these two highly effective backup approaches can score a strategic success for your business—and could save money, too.
Storing intellectual property and key technology assets with a trusted escrow provider builds trust between a technology provider and its customer. There are many ways to go about it, depending on each party’s business, legal and compliance needs.
Worried about a developer’s staying power? A software escrow agreement ensures that the source code will be there whenever you need it.
Your data backup plan may be compliant today, but is it ready to address possible changes in federal or state laws in the coming year?
When you perform a careful audit of your records management program’s key performance aspects—including destruction timeliness and compliance with laws and regulations—you’ll almost always find room for improvement.
When you and your developer establish an escrow agreement, you’re better equipped to manage unforeseen technical or operational risks—or even a business partner’s potential move to Costa Rica.
A data interruption can take a significant toll on your business. But how much would a lost day cost you? A week? A month? If your records are safe, so is your business.
You need to protect your intellectual property, and your customers need to protect the applications that support their businesses. The solution? An escrow agreement that looks out for everyone’s interests.
As the need for backup space taxes your enterprise, it might be time to complement your tape strategy with a hybrid approach including a cloud-service partner.
Cloud-based storage is growing increasingly popular. But should it really replace your time-tested tape backup? Here’s what you need to know before you take that leap.
Once you establish a smart records management program, you’ll want to monitor its progress. Key performance indicators can help you maximize productivity and lower costs.
Sometimes “forever” seems like the safest solution to the question of how long you should hold on to patient medical records. But you know better; keeping records forever poses risks. Find out how—and why—to avoid this appealing trap.
When you keep copies of noncritical data in storage, you may end up searching for the proverbial needle in the haystack—only to find the wrong needle. Here’s how to get it right.
Almost everything we do in our business lives carries the goal of streamlining processes so that we can be more efficient, productive and get more work done on a daily basis. From app deployments and software upgrades to the procurement of new devices, all are aimed at making us better worker bees.
Securing SQL database servers—which often house a company’s most critical information—requires an extra amount of care. Can an offsite tape backup service reinforce your database protection plan? Here’s how to decide.
Need to get colleagues on board with your vision for a new records management program? Here’s how to get their buy-in on a strategy that provides your business with the tools and resources it needs to meet secure storage, easy retrieval and confidential destruction goals.
Sure, it’s a newer technology. But you may not realize how a disk-only backup can potentially limit the long-lasting benefits of your backup plan.
How is a cloud-based backup system likely to respond after a business interruption? And at what cost? Here’s what to consider before making a cloud solution part of your overall backup strategy.
As the old song says, “a house is not a home.” Nor is any old offsite tape storage facility going to pass muster as a secure offsite media vault. Here’s what it takes to earn the distinction.
Do you have the right systems in place to protect sensitive records—especially if your industry has tough confidentiality regulations?
As your small business grows and adds multiple offices and locations, your need to manage and protect your records remotely grows as well. Learn to tackle the challenges that arise as you connect with a dispersed workforce.
Consider these factors as you decide whether to use a provider’s hosted archiving solution to replace your in-house system.
No matter the size of your business, records management matters. Here’s what midsized businesses should consider as they retain and manage a rich and growing array of electronic and paper-based records.
When lawsuits are filed, email is a prime target and often comes under great scrutiny. That’s why businesses should store and manage email files with the same care as paper-based records and other electronic file formats.
Disaster strikes when you least expect it. That’s why any IT plan worth its salt must ensure that data is secured while it’s being recovered—not just during backups.
With proper standards in place, you can provide for most any environmental peril while also accounting for aging or damaged tapes.
The flood of laptops and netbooks into the enterprise is something of a cruel joke for an IT staff charged with remote data storage chores. Here’s how to maintain access without compromising security or data integrity.
Your company’s growth depends on accurate data. Managing and storing it properly in a smart and proactive records and information management program could be key to your ultimate success.
Follow these six steps to set up a smart, practical records and information management (RIM) program that will serve you well and grow along with your business.
What circumstances are most likely to throw a monkey wrench into backup recovery plans—and how can you economically work around these obstacles?
For some companies, getting rid of redundant data is a winning play. But is this technology the right fit for your organization?
Too often, businesses end up with a records management system that is complicated, difficult to enforce, time consuming and leaves documents where they can be challenging to access.
HIPAA is only one of the regulations that call for careful archiving of patients’ medical information. Meanwhile, optimal medical care requires fast, easy records access. Here’s how to keep your records’ vital signs in check.
Electronic health record (EHR) systems are becoming more popular among many healthcare providers. However, the transition to electronic records may never become an all-encompassing move, as paper records will remain valid because of a diverse range of industry conditions.
Most banks and other financial institutions in the United States are facing an unusually challenging climate when it comes to avoiding fraud.
With 2012 just around the corner, it is time for businesses to begin considering operational changes for the new year.
According to a report from the Clinical Advisor, Texas-based healthcare IT consulting firm the AC Group recently released a whitepaper that highlighted several of the pitfalls of speeding an electronic record deployment.
According to the latest research, the number of healthcare-related data breaches has increased 32 percent recently, with the amount of patient records involved in such incidents growing by 46 percent.
Many companies around the world choose to shred old documents when they are no longer needed. While this is a start, it is only a piece of the puzzle when it comes to fully and properly destroying records that may contain confidential information.
Never mind paper records management: Your organization’s electronic records will likely grow at an alarming pace. Here’s how to manage them safely.
Go ahead. File it any way you want. But will you find it later? The ultimate success of your records management program depends on your ability to retrieve quickly what’s needed for business, litigation or compliance events. A sound indexing method can help you organize your records madness.
Your company can reduce its carbon footprint while making the most of its manpower, physical space and technology resources. Here’s how to make your data storage more efficient—and more cost-effective.
The U.S. Battleship Arizona was struck by a bomb during the attack on Pearl Harbor in 1941 and the ship sunk to the bottom of the harbor in the tragic prelude to the U.S. entry into World War II. Now, 70 years after the event, archivists are attempting to restore recovered personnel records from the Arizona for a special display in recognition of the sacrifices made that day, St. Louis Today reported.
Who doesn’t like a good quiz? The best thing about this one is that you don’t have to get all the answers right to ace it. Just take what you learn and use it to raise the bar on your own data backup and recovery practices.
Records management matters, but is your staff on board? Training is imperative so they’ll understand why secure and confidential information management is so critical to your business.
The recording industry looks to Iron Mountain’s advanced best practices for preserving, archiving and, in many cases, restoring some of the world’s greatest recorded musical works.
Recovering your data after a business interruption comes at a cost, and it’s hard to anticipate the financial impact of such an uncertainty. But here’s how to budget for a data emergency.
As you make the leap from a homegrown data backup plan to something more substantial, here’s what to ask your potential provider.
Records management and storage can be challenging enough to create problems for businesses with a single office. Companies with multiple branches spread over numerous locations face an even more difficult document storage environment, as they face many unique challenges.
You want to send your data offsite for extra protection. But what perils do your records face, and how can a trusted partner guard against them?
If productivity and operational gains aren't enough incentive for companies to begin practicing better records management programs, then maybe they should consider the benefits for protecting the organization during litigation.
There’s no shortage of federal and state data privacy regulations to which your firm’s most critical operational data must adhere. Here’s how to manage that chore and still take care of business—every day.
It was definitely wise for your office to implement an offsite backup plan. But did you just move your problems to a different address? Consider the benefits of an offsite tape vaulting program.
Detectives tracking down criminals and street officers prowling cities to fend off crime often depend just as much on background records as they do on the tools directly at their disposal. Adequate policies for filing and document storage have an operational and long-term impact on how a police force functions.
When organizations establish their records management and document storage policies, it can be tempting to focus only on specific regulatory guidelines or operational needs. This creates a reactionary file management policy. While these can be effective, especially to deal with short-term problems, they often create long-term issues because the narrow focus of the management strategies ends up missing important details.
The legal industry is one sector that has clung to paper records, and with good reason. The sector is highly dependent on well-managed records that are accessible, secure and preserved for an extended period of time. This makes document storage a major challenge for law firms because it presents diverse and unique challenges.
Government organizations, whether they are federal agencies or small town utility companies, face the same challenges that private businesses deal with when it comes to document storage. They have to address regulatory standards for personal information, protect corporate data from criminals and preserve financial records for a variety of purposes. However, they also face the unique issue of accountability to the public.
When most businesses think about regulatory compliance, they tend to focus on IT initiatives and efforts to safeguard data on servers and other technological systems. However, many regulatory guidelines also apply to paper records that businesses maintain.
The U.S. economy may or may not be on the path to recovery, depending on who you ask. But regardless of whether the recession will continue, many businesses are operating under carefully-designed fiscal restrictions to avoid taking too many monetary risks. As a result, most organizations cannot afford to overspend on any area of operations, and too many companies may be spending too much on records management and document storage.
Poor document storage and records management can create an unsafe workplace. While the business and security side of properly handling files are definitely substantial, businesses and government organizations cannot afford the possibility of an unsafe work environment.
For most small businesses, an employee never has just one position. Instead, each worker carries a diverse range of roles, such as acting as an administrative assistant and human resources helper at the same time.
There is much for a small business owner to think about when first launching a company. However, it's important that the need to store and maintain paper records does not go overlooked, according to a recent report from the Christian Science Monitor.
With the holiday shopping season about to enter full bloom, it can be tempting for retailers to focus so heavily on generating sales that they neglect key areas of operation.
It’s time to get ambitious about the year ahead. Get ready for 2012 by indexing, imaging, storing and purging all of those records you haven’t had time to organize during the year.
In Federal agencies, the premature or accidental disposal of potentially vital records is unacceptable. Avoid such mistakes by keeping a firm grip on the best practices for disposition of vital documents and records.
The amount of data your agency processes is increasing exponentially—and don’t expect an IT-budget increase anytime soon. So how then, can you do more with less? Consider these tactics as you devise a long-term strategy.
When it comes to shredding, some companies do it all; others pick and choose which chores to tackle. Read on to discover what’s involved in creating an effective document destruction strategy¬¬—and how you can team with a trusted partner to build one for your organization.
Who’s swapping your backup tapes at your offsite or colocation facilities? If it’s one or more of your IT staffers, you may want to reconsider the potential impact on your resources—and your information’s overall integrity.
You don’t need to be running a nuclear power plant to have important maintenance and repair documentation needs. And when government compliance and regulatory mandates are the issue, the costs of inefficiency can suddenly be much higher. How to keep track?
In a small office, your staffers are likely stretched to the breaking point without having to manage a shredding program. For this reason, it’s wise for smaller workplaces in particular to collaborate with an offsite secure shredding partner.
You may have a great offsite backup tape management system in place. But adding a single step to the process can boost efficiency without pulling your staffers away from core business tasks.
When you’re looking for a data backup partner, go beyond basic archiving. Seek out a company that will look out for you and provide a quick data recovery in the event of a business interruption.
When your company partners with a secure shredding service that offers a certified recycling program, you’re getting the best of both worlds; you’re supporting the environment as a good corporate citizen without compromising confidentiality and security.
Do you question the security surrounding your backup tapes and other media when you’re sending them offsite? Well, you have options. When you opt for secure transport services, you’ll be able to say so long to worry as vital information leaves headquarters for backup and storage.
Your quick and exacting response to a discovery request depends on precise, thoughtful records management processes. Here are the most critical steps you can take to best prepare for queries.
Are demands on your business’s IT services increasing even as your budget gets tighter? Here are five reasons to consider a resource-saving partnership.
Managing and maintaining a steady flow of data are two major components of the records management equation. Then there’s retention. Where records go—and how long they stay there depends on the agency, the nature of the information and the data source itself.
Shredding programs are implemented to comply with critical regulations and policies concerning privacy and security. So why do so many shredding conversations include discussions about sustainability?
Have you incorporated a data center or colocation into your backup strategy in order to keep a firmer grip on your data? Here’s what still may be missing from your plan.
Businesses that have been storing paper records for years often face an onslaught of storage issues as old documents are damaged, or the organizations simply run out of space to store new files.
As the healthcare industry rushes to embrace the electronic medical record (EMR), many facilities run the risk of wasting time and money—and missing out on government incentives, according to recent Iron Mountain research. However, you can make a thoughtful, efficient and cost-effective transition to electronic medical records. Here’s how.
By providing the public with fast, easy access to your records, you’ll avoid wasted time, wasted money and potential legal challenges.
Sensitive, confidential or proprietary information can sometimes escape the shredder blades and land in the wrong hands. Here’s how to root out these wayward documents to avoid security, legal and/or compliance problems.
To build a compliant shredding strategy, start by learning which federal and state regulations affect your business; then team with a trusted partner to comply. In the process, you’ll avoid headaches, lawsuits and stiff penalties.
Are you tired of running to the nearest big-box store every time your company’s shredder overheats? Perhaps you should consider teaming with an offsite partner to satisfy your organization’s secure shredding requirements. Here’s how to evaluate your options.
Daunted by the prospect of optimizing your department or agency’s records-storage and information-management practices? Keep these pointers in mind as you build a plan.
So you’re going to vault your backup tapes offsite? You can do it one of two ways: easy or hard. Guess which one we’re recommending.
At last, your vague data backup and recovery strategy is turning into a concrete plan. Now it’s time to recruit your best and brightest colleagues and to make it happen. They’ll help you construct and maintain a living, breathing backup tape storage operation.
It’s true that other storage media may seem more cutting-edge. But what are your criteria for choosing a backup format? Going with tape is still an inexpensive, reliable way to protect and preserve your company’s data, while also ensuring that your business will recover if disaster strikes.
You and your colleagues are quite likely fluent in document management and compliance issues. But as you build a secure shredding program for your practice, you’ll want to learn how to make it cost-effective, secure and easy to use.
Wouldn’t you rather have your employees focus on their jobs instead of embarking on mad searches for essential documents?
Does your detailed data backup and recovery plan include your back office and branch operations? If not, find out which technologies work best for multiple locations.
Social media has set off a data explosion for financial firms. What’s more, rapidly developing industry regulations will have you needing to preserve much of what you thought could be deleted at the end of the day. So how will you cope?
Your tapes deserve the best protection possible. To make that happen, get to know these best practices for keeping data safe and secure, whether it’s housed onsite or with a trusted partner.
Cloud-based data backup and recovery systems are an interesting option for organizations handling specific data types and situations. Here’s how you might want to include cloud technologies as part of a complete data backup and recovery plan.
Identifying the key components of a secure, efficient, cost-effective shredding service is an essential part of doing business in the information age. Here’s how to start the selection process.
Have you been too busy actually attending to your core business to address records-management best practices? You haven’t committed a crime, but you may be wasting your organization’s time and/or resources. Consider this short list of rules to turn your plan around.
An Oval Office mandate requires your office to make all of its processes clear and accessible to constituents. So how well are you responding to the challenge?
Backing up all of your company’s information and storing it on inexpensive tapes in perpetuity might seem like a foolproof approach to backup and recovery. But have you considered the time and resource benefits of a truly strategic retention plan?
So you’ve decided to purge your garage of useless former treasures? Just sacrifice a Saturday afternoon and make it happen. But at the office, eliminating your company’s unneeded records requires careful planning. Here’s how to do it.
If an auditor comes to call, will your offsite data be able to make the appointment? A smart backup plan keeps you in sync with ever-changing regulatory requirements—and gets you and your vital data to that meeting on time.
Choosing a tape storage partner? Before signing anything, consider its climate—both the facility’s literal climate and the company’s climate of customer service and data access. Otherwise, your organization—and its most sensitive data—may be left out in the cold.
How vulnerable is your backup media? No media management plan is foolproof, but creating a set of best practices can mitigate your risk.
You know you need to shred extraneous files. But should that shredding take place at headquarters or at your partner’s site? Here’s what to consider.
When you’re looking for the best ways to protect your company’s information, why go solo when you can develop a smart partnership with a trusted tape backup provider?
Applications that give your business the ability to catalog, track and retrieve tape-backup data should be low maintenance, easy to use and flexible. Here’s a short list of features to consider.
When regulators, litigators and auditors come calling, you don’t want to waste time playing guessing games with offsite data.
Both public companies and firms in regulated industries must satisfy federal and/or state compliance regulations regarding proper data management. How can you ensure that your information storage and retrieval systems measure up?
IT, Operations and Transportation team up to improve service level delivery to provide customers better service and places company at 47 on the 2011 InformationWeek 500 rankings of country's most innovative technology users.
What does it take to build a fail-safe backup system? Start by setting up a comprehensive master plan that covers how to prepare, store and quickly access your crucial information—and then provide for regular testing and updates.
Setting up a one-office enterprise is pretty much a no-brainer. But with businesses of all sizes evolving rapidly into considerably more dispersed and complex operations, true enterprise data backup and recovery becomes a more challenging prospect.
Companies backup systems so they can carry on in the aftermath of calamity. But what happens when the devastation is so fierce that it hits the backups too? Don’t panic. You may still be able to get your enterprise up and running again.
Are your supposed archiving best practices actually costing your company time and money? Read on to discover the 10 worst things to do (or not do) with your enterprise data backups—and how to mend your errors.
You’re not listening to music on eight-tracks or cassette, nor watching movies on VHS. So why are you still archiving to tape? Because it’s still wise to include this flexible, cost-efficient technology in your company’s data backup plan.
Encrypting your company’s backup tapes provides a serious front line of defense against prying eyes. Here’s the why and how of building a data backup and recovery plan.
A bulletproof backup strategy isn’t rocket science—although it may seem that way. When you break it down into these five essential parts, developing your plan suddenly seems more doable.
How confident are you that your company can restore backup data to fulfill legal or audit requests, or restore business operations after a disaster? The right partner can help you get data back online quickly and efficiently.
Few companies are immune to paralyzing technology glitches. The bottom line—and this is a true bottom-line issue—is that downtime costs money, and depending on the kind of business you operate, it’s sometimes really big money.
When is the best time for your and your team to prepare a post-disaster to-do list? Hint: It’s not during the hurricane.
CEO and Chairman Richard Reese reflects on the past, present and future of information management
It's crunch time and an internal audit requires important records. In the race to find that critical information, how will your firm measure up?
Are boxes of records turning your workplace into something you’d see on a cable-TV reality show? Here’s why it makes sense to seek some outside assistance.
There’s only so much an administrative assistant can do to facilitate a sound records management system. Here’s the why and how of creating an entirely new role in your organization to master this awesome task.
Though you may be tempted to keep every scrap of your firm’s paper and e-docs, you know that’s not a sound records-management strategy from a compliance standpoint.
Need to get rid of dated files and sensitive information? Letting the shredders come to your site may complement your firm’s privacy and confidentiality standards—and bring you greater peace of mind, too.
Often created by committee and revised endlessly, contracts can be challenging to track. Of all the documents you manage and archive, these deserve special attention. Your business depends on it.
When handling claims, are you grappling with a constant demand for archived healthcare, legal and financial information? Efficient records management, amid the insurance world’s many challenging constituencies, takes some especially creative thinking on everyone’s part.
Shredding is an efficient, compliant means for your medium-size business to dispose of old, yet potentially sensitive records. The most effective plan covers all applicable local laws and regulations.
You might consider qualifying applicants to be your biggest hurdle as a mortgage lender—particularly in this volatile economy. But maintaining records—both paper and electronic—poses a possibly even greater challenge.
The American Recovery and Reinvestment Act (ARRA) is pushing healthcare facilities throughout the country to update their electronic medical records (EMR) systems. Stipulations from the ARRA, and recent rulings from the Health Insurance Portability and Accountability Act (HIPAA), require that healthcare organizations show meaningful use of the technology they have implemented in order to receive the promised incentive payments. Learn how more efficient systems, processes, and decisions can help health care providers get the most out of their EMR systems to meet or exceed the criteria for meaningful use.
Motivated to improve patient care, meet compliance requirements and receive attractive federal incentives, hospitals and health care practices are scanning paper records in earnest. A new Iron Mountain survey provides valuable insights into how you can best implement your own EMR migration.
If you work with or within the federal government, you’re subject to the National Archives and Records Administration’s “36 Code of Federal Regulations Part 1234,” a stringent set of specifications for protecting government records storage facilities. Here’s what to consider as you address these requirements.
The pharmaceutical industry is all about raw scientific data, trade secrets and proprietary information—information you need to preserve with the best security possible. But where do you start?
Every tax receipt and restaurant bill is a document that must be recorded, processed and archived for posterity. So what's the best way to tackle the mountains of confetti-like paperwork that expense reports generate?
Lost invoices, delayed payments and the resulting accounting and compliance tangles are the consequences of poor accounts-payable document management. Consider these strategies and tactics to make your AP department run faster, more smoothly and in step with the most current technological innovations.
Are current economic conditions compelling your human resources department to optimize its recruitment processes—while also contributing more to your firm’s bottom-line savings? You can tackle these goals by treating your employee records and transactions as strategic tools.
A thoughtfully designed information management plan drives cost savings, strongly supports compliance and increases efficiency.
The secure destruction of sensitive materials is essential for organizations of all sizes
In a new report from Iron Mountain, the complex issue of compliance is viewed through the lens of a comprehensive benchmark survey. The survey results yield valuable insights and recommendations to help organizations to assess and improve their own compliance programs.
Iron Mountain takes its commitment to environmental responsibility seriously. Recognizing that we all share the duty to manage and care for our natural resources, Iron Mountain integrates and applies environmental values into what we do every day.
Business processes and methodologies are rife with inefficiency. Surfacing these problems and taking action to create more streamlined business workflows will redesign the way your information is handled—ultimately saving time, resources, and both hard and soft operational costs.
Through its uniform division, this large services company offers businesses and other organizations a total uniform solution that helps them to solidify their image, promote teamwork, and motivate employees.
When confronted with information management challenges, many organizations operate on a reactive basis—developing ad hoc solutions to specific problems as they arise. And because of this, many document management programs are rife with duplicate capabilities, non-standard approaches and process inefficiencies. The result is that companies are becoming exposed to unnecessary risks and costs and missing out on opportunities to add business value.
A national restaurant chain needed to store and manage all of its paper-based credit and debit card receipts. With 1,700 restaurants in 49 states, storing and managing retrieval of these receipts was a major task. Space and resources were allocated for this task at each restaurant location, as well as 1,000 square feet of space and four dedicated, full-time employees at the restaurant chain’s centralized headquarters location.
One of the nation’s largest plaintiffs' litigation firms has gained recognition for its work on behalf of asbestos victims, against tobacco companies, and for the 9/11 families in their groundbreaking lawsuit against terrorist financiers.
Iron Mountain is committed to protecting our customers’ records and ensuring privacy and security throughout the information lifecycle – beginning with maintaining your records and continuing through to secure destruction. While information destruction may be the last stage in that lifecycle, it requires no less attention, diligence and care.
With the passage of the American Recovery and Reinvestment Act of 2009, President Obama has earmarked $19 billion in stimulus funds for healthcare IT to assist healthcare providers to purchase and implement Electronic Medical Record (EMR) systems by 2015.
The John F. Kennedy Presidential Library has enlisted Iron Mountain’s help in its effort to build and operate a digital archive—the largest of its kind among presidential libraries.