Transformational Health Information Strategies: Reduce Costs And Risks, While Enabling Information Governance

Topics: Healthcare IT Management

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Navigating the Complexity of Today’s Healthcare Landscape

Business as usual is no longer an option

The seismic shifts across the healthcare industry are causing significant disruption. In today’s increasingly complex healthcare landscape, you’re faced with an ever-growing volume and variety of information distributed across multiple locations, making it difficult to find and even harder to share.

As the industry shifts from a fee-for-service to a value-based payment model, you need to evaluate ways to reduce costs and increase revenues while managing this information deluge. Furthermore, you need to:

Achieve Regulatory Mandates

The transition from a paper-to a digitalbased world can ultimately improve the performance of your health system with insights gained from clinical, operational and research data. Yet the strategies and tactics needed to implement critical programs including MACRA, Health Information Exchanges, and Population Health initiatives require ongoing investments in an era of scarce resources.

Gain Efficiencies During Mergers and Acquisitions

The distributed nature of your health system creates diverse processes and policies. This is magnified during periods of mergers and acquisitions, causing multiple departmental ‘silos’ – each utilizing its own records and information management (RIM) processes. The inefficiencies of this distributed model impact your ability to deliver quality care and put you at risk of audits and legal action.

Address Exponential Information Growth

In addition to paper and digital records, new data types such as genomics, digital pathology, biomedical sensors and proteomics are causing an information proliferation that is driving up your storage costs and consuming your resources. If you continue to treat this information as active and store it onsite, these costs will continue to rise.

Ensure Protection of Patient Information

As information use rises, you become more vulnerable to cyber attacks and potential breaches, putting you at risk of fines and impact to your brand. And, with the cost and frequency of breaches increasing, you need to make sure your information is secure and protected.

The average cost of a data breach for healthcare organizations is more than $2.2 Million.
89% of healthcare organizations had at least one data breach involving the loss or theft of patient data in the past 24 months.
- Sixth Annual Benchmark Study on Privacy & Security of Healthcare Data: Ponemon Institute 2016

Manage Your Information: Don’t Let It Manage You

The Need For Enterprise-Wide Information Governance

In this era of complex health delivery and payment reform - with frequent regulatory changes, concern for patient safety and quality, and demands for greater transparency - you need new strategies to help impact your longterm success.

Information is the lifeblood of this new healthcare ecosystem, and is the driving force behind the health industry transformation. Effective governance and management of information throughout its lifecycle is a fundamental means to achieve your goals.

Optimize Information Value

By establishing consistent Information Governance (IG) policies across your health system, you can enable compliance and minimize resources required by your Health Information Management and IT departments. These policies can optimize information value and limit risk at every stage: from the initial creation of records and information; throughout their active life; and at end-of-life through secure destruction.

Align With Your Strategic Goals

As part of your strategy, it is essential to treat your information as a strategic asset. In order to safeguard against poor data quality, security breaches and other risks, you need to formalize your organization’s information policy framework and ensure that it is implemented across multiple functions, applications and departments. Once this is complete, you can align these policies with your organization’s strategic goals to achieve true enterprise-wide Information Governance.

65% of today’s health organizations recognize the need to formalize IG practices, but only 43% have initiated an IG program.
- 2014 Information Governance in Healthcare Benchmarking White Paper Cohasset and AHIMA

Iron Mountain: Your Trusted Partner in Information Management

At Iron Mountain, we understand that our most valuable asset is your trust. From the everyday to the extraordinary, you can rely on Iron Mountain to store and secure what matters most. You’ll have a trusted guide and guardian to help keep up to date with fast-paced regulatory changes and transform to a more digital way of working. Our responsibility begins when you entrust your patient records and other critical information to us, and doesn’t end until we either return the assets or securely destroy them. That’s why we have earned the trust of more than 95% of Fortune 1000 organizations and have maintained our leadership in the industry for more than 65 years.

Earning Your Confidence Every Day

Regardless of the assets stored, our commitment to you is the same: to be trusted guardians of the assets most important to you; securing their past, present and future value. With thousands of local facilities and the resources of a global organization, we deliver quick turnaround on your information requests and a consistent program across your health system.

Securing Your Information

We also understand that your first and most fundamental expectation is that your information is securely protected and preserved. Our approach to security goes beyond standard network controls, background checks and fence heights, and employs a holistic strategy based on three core principles:

Total organizational commitment

with a corporate culture for security that is universally understood and upheld. With a board-level committee focused exclusively on the safety, security and risk of our assets, you can be confident with the information entrusted to our care.

The desire and resources for improvement:

Security isn’t a destination; it’s a never-ending process of setting safeguards, testing their effectiveness and continually making improvements. In order to ensure the security of your assets and information, we provide a series of tightly-linked safeguards and a chain of custody.

Expertise and experience:

You trust that your assets and information will be available when you need them, whether for clinical use or to enable you to recover in the event of disaster. With more than 100 dedicated security professionals focused on ensuring the security of your information, we have been recognized by Security Magazine as one of the top 500 most secure companies every year since 2008.

And, with our dedicated team of healthcare-focused professionals, we understand the unique needs of the healthcare industry. We offer 24/7/365 customer support and employ specialized personnel with credentials that include PMP, BPMP, ITIL, CDIA+ and RHIA/RHIT.

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