Comprehensive Health Information Management Program
Reduce EHR Program Costs, Free Resources
Fully Outsourced Active Medical Records Management
Partner With The Leader in Health Information Management
In the United States alone, thousands of hospitals and healthcare providers already use the wide range of health
information services offered by Iron Mountain to manage specific aspects of health record operations. The Iron
Mountain Comprehensive Health Information Management Program combines these services into a
fully outsourced, active medical records management program that allows you to significantly reduce costs
associated with complex medical records management and operations. With Iron Mountain as your partner, you can
freely focus on the development, implementation, and management of your EHR program. As your dependence
on physical records continues to decrease, your cost savings will grow.
Iron Mountain works with you to design a customized solution that is focused on your EHR transition goals and objectives during a Comprehensive Health Information Management Assessment. This comprehensive assessment is conducted prior to implementation by a
team of healthcare records management experts. You will be provided with a roadmap for managing your current
records management operations in preparation for your transition to the EHR — with minimal capital investment.
SIMPLIFY RECORDS MANAGEMENT AND INCREASE REVENUE OPPORTUNITIES
The Comprehensive Health Information Management
Program begins with the consolidation of active and
inactive records into a single system managed by Iron
Mountain. Your medical records are stored and managed
offsite at either an Iron Mountain facility or a dedicated facility designed to meet your specific needs. As a result,
valuable hospital space can be used for revenue-generating
opportunities. This consolidation reduces time tracking
charts, maintaining file rooms, performing purges, and
managing file-room staff — allowing you to significantly
reduce your current in-house medical records management
INDUSTRY-LEADING TECHNOLOGY DECREASES COSTS AND INCREASES ACCESS
As part of the Comprehensive Health Information
Management Program, all medical information related to a
patient is indexed to enable a Virtual Unit Patient Record®
(VUPR®) which identifies every component of a patient'
record, including information on its format (medical
record, x-ray, wax block, cine film, etc.) and location.
Iron Mountain guarantees that your records are available for
retrieval 24 hours a day, 7 days a week and can even be
requested over the Internet using the Iron Mountain
Connect™ portal. Iron Mountain Connect provides
authorized users with fast, secure access to your medical
records. This unique Web-based tool supports your staff
with powerful and flexible reporting, searching, file
retrievals, and tracking capabilities through a user-friendly,
intuitive interface that requires minimal training to use.
Iron Mountain's secure facilities, staffing practices, and
technology tools are designed with your HIPAA and JCAHO
considerations in mind.
KEY PROGRAM FEATURES
The Iron Mountain Comprehensive Health Information Management program
contains all the elements you need to support your Health Information
- Leverages Existing Facilities and Infrastructure. Choose from a variety of
facility options, owned by you or Iron Mountain, leveraging IT systems and
logistics to keep your costs low.
- Consolidates Onsite and Overflow Records. All active and inactive records
(including ER and outpatient records) are centrally stored, organized, and
indexed using a common file sequence.
- Virtual Unit Patient Record (VUPR). The fully indexed records system
provides a holistic view detailing all components of a patient’s health
information, regardless of physical location.
- Off-Loads File Maintenance Operations. Record retrieval, filing, interfiling,
and other information management activities, including regular and STATs,
are performed by dedicated staff provided by Iron Mountain.
- Storage, Purpose-Built Open Shelf and Carton Filing. Accommodates a
wide variety of other record formats: fetal monitor strips, mammography
records, cine films, EKG strips, wax blocks, etc.
- Iron Mountain Connect. Provides 24/7/365 online access to all hospital
record inventories with powerful reporting, searching and file-tracking
- Customized Service Level Agreements. Set at start of contract and
sensitive to the distance and location of your organization.
- Fixed Annual Pricing. Payable in monthly installments with simplified
billing that enables improved cash-flow planning.
- Image on Demand™ Service. Outsources scanning operations, facilitates
the delivery of documents and enables historical information to be integrated
with EHR systems.
- X-ray on Demand Service. Speeds the delivery of x-ray files and feeds them
directly into existing PACS systems where they can be viewed alongside
- Release of Information Services. Services requests directly from the Iron
Mountain-run records center.
- Coding and Transcript Service. Provides an alternative source of coding
professionals on an as-needed basis.
- Secure Destruction of Records. Ensures certified destruction of medical
records in compliance with HIPAA and automatically manages retention
REFINE YOUR PLANNING WITH A COMPREHENSIVE HEALTH INFORMATION MANAGEMENT ASSESSMENT
The Iron Mountain Comprehensive
Health Information Management
Assessment offers an intensive
consulting engagement that provides
a complete end-to-end evaluation
of your healthcare information
management practices in both active
file-room management and inactive
offsite file storage processes.
Iron Mountain’s team of certified
Health Information and Administration
professionals leverage their industry
experience to provide rapid turnaround
in analyzing and documenting
your unique medical record inventories
The Comprehensive Health Information
Management Assessment allows you
to quickly and confidently reach
decisions on the best solution for
your organization by presenting you
with: gap analyses of current file-room
procedures versus best practices;
financial analyses of long-term space
demands and staffing; potential cost
reductions and efficiency gains
through consolidation; and a roadmap
of long-term strategies for managing
the transition to the EHR and ensuring
For more information, contact
Iron Mountain at 1-800-899-IRON or firstname.lastname@example.org.
About Iron Mountain. Iron Mountain Incorporated (NYSE: IRM) provides information
management services that help organizations lower the costs, risks and inefficiencies of managing
their physical and digital data. Founded in 1951, Iron Mountain manages billions of information
assets, including backup and archival data, electronic records, document imaging, business records,
secure shredding, and more, for organizations around the world. Visit the company Web site at
www.ironmountain.com for more information.