Digital Record Center® for Images
Anytime Anywhere access to your Business Records
As both the number and format of businesses’ records continue to grow and evolve, information management challenges can emerge at a rapid pace. The solution to these challenges is a digital document repository, a ﬂexible solution that allows you to manage your valuable digital content in a variety of formats — including document images, electronic ofﬁce documents, printed output, and audio and video ﬁles. This solution also enables your users to access and distribute essential business records more quickly, easily, and securely.
For many companies, an in-house digital image repository is cost-prohibitive. That’s why they turn to Iron Mountain. Our Digital Record Center® for Images delivers the beneﬁts of an outsourced digital archival solution backed by the unmatched records and information management expertise of the Iron Mountain team.
Our Digital Record Center for Images is tailored to the way you do business. It securely and cost-effectively stores digital copies of your business documents and data in a variety of formats and features advanced search tools and rapid retrieval capabilities that allow for quick, 24/7 access to your records. You can quickly enable the Iron Mountain Digital Record Center for Images with standard applications which provides predetermined forms/index ﬁelds based on our deep industry expertise in areas like human resources, contracts, and ﬁnance. Alternatively, you can customize the Digital Records Center for Images to address your organization’s unique ﬁling and retrieval requirements. No matter how it is implemented, this high-capacity, high-availability hosted platform will enable you to more quickly and securely access and distribute essential business records as well as support your compliance, business continuity, and disaster recovery efforts.
All Types Of Content
Use our Digital Record Center for Images to manage your valuable digital content in a variety of formats, including document images, electronic ofﬁce documents, printed output, and audio and video ﬁles.
Secure, 24/7 online access delivers powerful reporting, searching and ﬁle-tracking capabilities to all of your authorized workers — wherever they are. Your employees can view, print, email, or save documents to a local folder from any Internet-connected browser with no special client software required.
Plus, our intuitive Web-based user interface enables your administrators to easily manage tasks such as adding, removing, activating or deactivating users, adding or removing users from groups, as well as resetting user passwords. And our email notiﬁcation feature immediately alerts users when their accounts are set up or modiﬁed.
The Digital Record Center for Images employs encryption to ensure secure document transmission via the Internet and to control access to documents via login and password requirements. The Digital Record Center for Images application authentication is provided by IBM® Tivoli® Directory Server. During implementation, we work with you to deﬁne authentication attributes to create a unique security policy tailored to your needs. These include administrative policies for controlling user access to sensitive records and audit trails of user activity for enhanced accountability.
Features At A Glance
- Enable the Digital Record Center for Images with standard applications for fast implementation and standard index forms which are based on our expertise in areas such as human resources, contracts, and ﬁnance.
- Manage all types of digital content, including document images, electronic ofﬁce documents, printed output, audio and video
- Upload digital ﬁles directly from your desktop
- Use secure, 24/7 online access for powerful reporting, searching, and ﬁle tracking
- Enhance business continuity with Iron Mountain’s highly secure facilities and redundant systems
- Enjoy “pay-as-you-go” pricing and a managed service with zero investment in hardware, software, integration, or ongoing management and maintenance
Store Digital Files From Your Desktop
Desktop Upload allows you to quickly and simply upload digital ﬁles from your desktop to the Digital Record Center for Images. This intuitive, Web-based application provides the option to store digital and converted ﬁles together, in one location, for use by authorized employees in multiple settings. Mandatory metadata ﬁelds index each ﬁle for simple document retrieval. Desktop Upload ensures the traceability of digital content added to the Digital Records Center for Images by adding user IDs and reference numbers to all uploaded content available for viewing. Additionally, this hosted solution provides user notiﬁcations when uploaded content is available for viewing.
Disaster Recovery And Business Continuity
Our solution helps ensure that your organization has uninterrupted access to key records after a disaster, even if your facility is destroyed and employees need to relocate to a different site. The Digital Record Center for Images is housed offsite, at a highly secure Iron Mountain facility, where continuity is ensured by redundant, mirrored IT systems as well as redundant Internet connections and communication links.
Process Efficiencies And Cost Savings
Speed up business processes and increase productivity by giving your employees fast, easy access to the information they need to do their jobs, including the latest revisions of documents. With access to digital copies via our Digital Record Center for Images, original records can be stored offsite or destroyed — reducing your records storage costs and helping you reclaim valuable real estate space for other uses.
Pay-As-You-Go Pricing, No Upfront Costs
One of the many beneﬁts of our hosted solution is “pay-as-you-go” pricing. Our Digital Record Center for Images requires no upfront investment for hardware, software, infrastructure — or even client-speciﬁc software. You can choose to keep image capture and indexing in-house or outsource it to us.