Federal Records Storage for Paper Records
Compliant Records Storage Program Withstands the Rigors of a Federal Inspection
Trust the Records Management Experts
Creating a compliant federal records storage program
requires expertise, proven processes and facilities that
are specifically engineered to meet National Archives
and Records Administration (NARA) documentation
Iron Mountain provides records management expertise you
can count on. Our proven methodologies and unmatched
chain of custody manages and protects federal records
according to NARA October 1, 2009, requirements set forth
in 36 CFR Part 1234 and Continuity of Operations Planning
(COOP) requirements. When you select Iron Mountain as
your Federal Records Storage Services provider, you
receive the following:
- Compliance you can substantiate to satisfy NARA
- Flexibility to adjust your records management program
as requirements change
- Program standardization delivered across a network of
- Quality services provided by rigorously screened and
expertly trained records management specialists
- Facilities architected to meet 36 CFR Part 1234
requirements via a dedicated real estate and
Consistency You Can Count On
Iron Mountain’s Federal Records Storage for Paper Records
follows a repeatable project methodology to streamline
implementation and ensure an auditable chain of custody.
- Standardized Project Methodology. Utilizing a
six-step standardized project methodology, Iron Mountain
guides your compliance team through a comprehensive
checklist to determine your organization’s state-ofcompliance
readiness. After identifying any compliance
gaps, an assessment, cohesive statement of work, and
implementation project plan are prepared.
- Consistent Chain of Custody. Iron Mountain has
developed proven workflows, like our triple-check
workflow which scans every carton or package of files
three times, to deliver the highest level of security and
accuracy. Plus, our InControl® solution protects
information in transit with patented security features
Compliance You Can Substantiate
Simply stating a facility is compliant is not enough to earn
credibility. That’s why we offer clients an opportunity to
inspect our facilities prior to engaging our services. We
even help you satisfy NARA’s documentation requirements
by completing your compliance response survey for you.
Program Flexibility You Can Control
Once you have established a compliant records
management program, Iron Mountain will provide ongoing
monitoring to ensure it stays that way. Our experts stay
up to date on NARA’s current and future requirements.
When necessary, they will provide detailed recommendations
for adapting your program to remain compliant.
Service and Supp ort You Can Standardize On
Agencies and contractors that need to implement a federal
records management program across multiple locations
can rely upon Iron Mountain’s network of storage facilities.
In addition to providing fast access to records associated
with federal projects in multiple geographic locations, this
network also helps agencies meet COOP requirements in
the event of a disaster.
People You Can Trust
You can be certain that Iron Mountain adheres to strict
security requirements. We conduct rigorous background
checks, employee screenings, and formalized training to
ensure that we maintain the highest standards of security
when protecting and storing federal records.
Real Estate and Engineering Expertise You Can Rely Up on
Iron Mountain consults with NARA, agency Federal Records
Officers and industry engineering experts to determine
what technologies and systems to utilize that will meet
and/or exceed CFR compliance.
The Proof is in the Building
Iron Mountain’s Federal Records Centers withstand the
rigors of a federal inspection by adhering to key NARA
facility requirements, pertaining to:
- Security. Inclusive of construction, perimeter security,
entry security, interior security, and security planning.
- Fire Safety. Preventative measures from proven
fire-safe construction to dependable water supplies.
- Environmental Controls. Comprehensive environmental
conditions that safeguard federal records from the
Just Call Iron Mountain
For more than 50 years, over 1,500 federal accounts have
trusted Iron Mountain to manage their information. When
it comes to federal records, rely upon Iron Mountain to
protect and store your federal records with compliance.
About Iron Mountain. Iron Mountain Incorporated (NYSE: IRM) provides information
management services that help organizations lower the costs, risks and inefficiencies of
managing their physical and digital data. Founded in 1951, Iron Mountain manages billions of
information assets, including backup and archival data, electronic records, document imaging,
business records, secure shredding, and more, for organizations around the world. Visit the
company Web site at www.ironmountain.com for more information.