Federal agencies and their contractors hold a special duty to protect and secure federal records while ensuring accessibility and transparency. It’s a delicate balancing act:
- Ensure compliance with National Archives and Records Administration (NARA) 36 Code of Federal Regulations (CFR) Part 1234 requirements
- Stay within budget
- Promote efficient access
- Provide rapid response to Freedom of Information Act (FOIA) and Open Government Initiative requests
There’s no one-size-fits-all answer — but an intelligent scanning approach
that recognizes the various access requirements for different document types can help.
The Iron Mountain Image on Demand™ service is ideal for infrequently accessed physical records where the higher cost of a full digital conversion is prohibitive. Performed within the secure confines of both our NARA-compliant Federal Records Centers and standard Iron Mountain records management facilities, records are scanned “on demand,” making them available within hours. This pay-as-you-go service provides quick and hassle-free access to documents, minimizes costs by imaging only requested documents and ensures a secure chain of custody since records never leave the building.