Give Mobile Lawyers Access to the Records They Need
“36% of law firms see improved client service
through faster information access as a primary
benefit of scanning paper.”
- iLTA eGroup Survey on Scanning Initiatives. August 2012.
A growing number of firms are pivoting their
practices to make mobile lawyers productive
– a key driver for the business of law today.
Mobile lawyers work on their smartphones,
iPADs® and laptops from where ever they
are. They want access to information, now;
not after they get back to the office to look
at a paper document brought back from
offsite storage. To maintain client satisfaction
and win new business opportunities, lawyers
need to be responsive to clients even when
they are “on the road.” And that means
firms are crafting imaging workflows to give
mobile lawyers the information they need for
efficient client services.
And HR, finance, and other administrative
departments want to move to a “less paper”
environment for privacy and efficiency
reasons. All of this has many law firms
grappling with how to build scanning –
converting paper documents to electronic
documents – into their workflows.
How This Affects You
- You must give mobile lawyers online access to documents
- You know mobile lawyers need to instantly see needed documents,
not wait until they get back to the office
- You may be building scanning into RIM workflows
- You want to scan administrative documents to manage privacy
risks, efficient access
What If You Could...
- Make busy, mobile lawyers more productive by building
scanning into your workflows?
- Speed lawyers’ collaboration on hot documents using
“image on demand”?
- Access secure, compliant scanning services for functions like HR,
finance, and accounting where privacy concerns loom?
The changing dynamics in the
legal industry demand that firms
align their records program with
firm strategic business priorities.
What You Gain
- More productive mobile lawyers and
efficient client service delivery.
- Confidence that your sensitive
documents are imaged with secure
protocols in accordance with ethical and
regulatory requirements like HIPAA.
- Reduced wasted time with fast
streamlined imaging processes.
Iron Mountain Records And Information
Management 360°™ Solution
To keep clients happy and win new business, your lawyers need fast access
to information from wherever they are. If you’re outperformed by a
competitor when responding to a client request, it could mean lost business.
With our paper-to-digital conversion services, law firm best practices,
and workflows, law firms access the resources to convert their hardcopy
documents to an electronic format, readily available to mobile lawyers
and users across the firm.
With our menu of services, you go “paperless” at your own pace tapping
us for discrete projects, Image on Demand™, or a Go-Forward approach.
Images can be stored in our Digital Record Center® for Images, or
automatically ingested into your own document management system.
All imaging is conducted in secure facilities under tight protocols for
regulatory compliance and privacy.
A 300-lawyer firm sought to
differentiate itself from competitors by
going digital, starting with moving active
files offsite to reduce its headquarters’
central records footprint. The firm’s
staff is prepping the files offsite for a
multi-month imaging project conducted
by Iron Mountain specialists, which
includes workflow integration into the
firm’s document management system.
The firm plans to introduce the same
workflow to additional offices.
- 10k linear feet of repurposed records
- 6 records FTEs operating offsite
- Improved access to information for