Repurpose your Records Storage Space and Reallocate your Resources
You’ve made the transition to the
electronic medical record (EMR), but
you may still have inactive, aging patient
records onsite. These records may be more
pervasive than you realize, occupying real
estate that could generate revenue or
enhance your brand.
What’s more, you’re expending resources
and budget to manage these records,
including your release of information (ROI)
process. Because the records are aging and
rarely accessed, the budget may be better
leveraged to support strategic initiatives like
your ICD-10 transition.
The longer you keep these records onsite, the
longer you prolong other strategic initiatives
– like a new imaging center, diagnostic lab or
patient treatment area. You are also foregoing
the opportunity to enhance your brand – by
leveraging the space for a new patient lobby
or training area.
Repurposing your real estate and reallocating
your resources can help you achieve these
goals, but you lack the needed bandwidth
and skills to get started.
How This Affects You
- You’ve spent millions of dollars on your EMR, yet still have legacy
paper-based records stored in valuable real estate.
- You’re trying to attract patients in a competitive environment,
but don’t have the space to add new clinical services.
- You need to do more with fewer resources as a result of revenue
shortfalls, changing reimbursements and the ICD-10 transition.
- Managing both paper and electronic information makes it difficult
to get a clear, centralized view of patients’ history.
- If your ROI requests aren’t handled properly, you could face penalties
for non-compliance with audit requirements and privacy mandates.
What If You Could...
- Free up space by repurposing your real estate for higher-value
- Reduce headcount or reallocate your staffing budget to other
strategic initiatives like your ICD-10 transition?
- Improve your image in the community and grow your patient
- Improve patient care and throughput by having paper records
seamlessly available in your EMR?
- Fulfill your ROI requests without risking breach while transferring
Repurpose Space and Reallocate Resources
By moving your records to a secure offsite location, you can convert
your real estate to clinical space or other uses to generate revenue and
enhance your brand. Your records can be retrieved when needed so you
can reduce your management burden. And when records meet their
retention period, they can be securely destroyed to mitigate potential
risks. You can also fulfill ROI requests faster, since your records are
released from the location where they are stored.
What You Gain
- Increased revenue and cost savings
through more strategic use of space
- Improved efficiency through
increased process standardization
- Enhanced adoption of electronic
- Minimized risk of HIPAA breach or
Iron Mountain Service Features
You can have a secure, flexible program that scales to fit your needs,
which can help you:
FREE UP VALUABLE SPACE
Leverage Iron Mountain’s network of Records Storage facilities to
safeguard your information using advanced security and access
controls. Your records will be available through the Iron Mountain
Connect™ web portal, for quick access and retrieval.
STREAMLINE YOUR WORKFLOWLeveraging Iron Mountain Document Conversion Services, you’ll have
a proven process that helps you integrate records into EMR, for easy
retrieval and access, supporting patient care.
AVOID A BREACHSecure Shredding Services provide destruction programs that are
available on an ongoing or project basis, helping you dispose of
information in a compliant, reliable and cost-effective way.
INTEGRATE ROIIntegrate your ROI process with your records by releasing them
from the same location where they are stored, ensuring security
of information and accelerating the processing of requests.
Lahey Clinic needed to connect patient
information across various silos and
improve continuity of care, while
streamlining its transition to EMR.
By relocating paper records offsite
and converting a portion of the space
for clinical purposes, Lahey generated
an additional $1M in revenue annually.
It also turned part of this available
space into a fitness center, improving
employee health and well-being.
Additionally, Lahey reallocated 4 FTE
in the records department to higher value
tasks and eliminated 2 hours of
administrative time per patient visit.