The Iron Mountain Federal Data Management Model: Protecting Electronic Federal Information

Download PDF

Maintaining secure, uninterrupted, and cost effective access to information is essential to digital government. With the rapid growth of electronic data and tightened government budgets, the information management challenges that your agency faces, continue to become more difficult.

Records management (RM) and IT legislation add to the challenging federal landscape and impact how managing electronic data is approached. You need to be on top of new and ever changing requirements and legislation in order to be compliant. Today when you are asked to do more with less, solving for agency constraints of legislation requirements like reducing federal building space and civilian real estate inventory, converting permanent records into electronic formats, implementing cloud computing, reducing data center costs, increasing accessibility to federal agency records, promoting openness and interoperability, and ensuring preservation and continuity of government functions are necessary for the success of your business. How can you go about implementing these changes?

How This Affects You

Managing vast volumes of information requires a sizeable infrastructure — as well as time-consuming processes that can be a drain on already limited government resources. Agencies need to make smart decisions about how and where to store data, to ensure that information is both safe and accessible for the long term. Government needs an approach to maintain and access data that fulfills these critical policies in a cost effective way, while also modernizing data management programs, and identifying ways to create operational efficiencies.


  • Ensure Access to your agency’s information through reliable facilities and technologies that can increase productivity?
  • Secure your electronic data offsite for disaster recovery with a holistic backup/archive strategy?
  • Decrease expenditures and free up valuable resources to focus on mission critical tasks?
  • Reduce & Retire legacy IT infrastructure and recoup data center space?

The Iron Mountain Federal Data Management Model

The Iron Mountain Federal Data Management Model helps agencies solve their electronic information planning, IT, and operational challenges by providing a comprehensive methodology to manage data in a compliant and cost efficient manner.

The model will help federal agencies to:p>

  • Understand and plan for your growing catalogue of electronic data.
  • Manage access to your information in live or legacy systems.
  • Safeguard your most critical data.
  • Identify the appropriate tools and services to help transform the way your data is stored and managed.

Regardless of where you are in your data management planning or operational maturity, the Iron Mountain Federal Data Management Model allows you to align data management best practices to comply with critical IT and records initiatives. You’ll be able to understand your current electronic information inventory and forecast for the future, identify efficient and cost effective storage methods, and implement IT standards for your unique environment.

What you Gain

The Iron Mountain Federal Data Management Model will help you:

  • Control information through a robust agency-wide data lifecycle management methodology.
  • Support 24/7 data availability to execute mission critical activities and secure data.
  • Utilize state of the art services to enhance IT operations, security, and recoverability of records.
  • Decrease costs through energy efficient facilities, reduced transportation costs, and modernized technology.


Controlling Electronic Information In A Challenging Federal Environment
Controlling Electronic Information In A Challenging Federal Environment

Making informed data management decisions requires agencies to fully understand the impact to federal Information Governance (IG) policies and the trade-offs of each. This requires agencies to use a unified approach to meet their own strategic goals as well as federally mandated outcomes.

Seven Steps to Transforming Information Governance
Seven Steps to Transforming Information Governance

Topics: Govern Information

Stricter federal compliance requirements, the explosive growth of digital records and the high costs of e-discovery and litigation are leading IT and records management executives to seek out ways to improve information governance. Improve your information access and help better achieve your core mission goals with these 7 steps.