Haynes and Boone, LLP Reduces eDiscovery Costs for its Clients with Iron Mountain eVantage Solution

Adoption Reduces Risks and Increases eDiscovery Efficiencies  

Boston (May 4, 2010) - Iron Mountain Incorporated (NYSE: IRM), an information management services company, today announced that Texas-based law firm Haynes and Boone, LLP has implemented the Iron Mountain eVantage solution as a firm-wide eDiscovery platform to manage client data and reduce costs  associated with the growth of electronic information in litigation and regulatory matters.  Iron Mountain’s eVantage™ solution helps law firms, enterprises and litigation service providers lower eDiscovery costs by providing on-site processing and early assessment capabilities to reduce the amount of data requiring attorney review.   When it is time for substantive legal review, the eVantage solution can seamlessly feed the information to Iron Mountain’s Stratify Legal Discovery® Review solution, a cloud-based review platform.

Haynes and Boone already employed extensive technology to provide cost effective, expert legal services to its clients around the world. But as eDiscovery became a part of most matters, the firm sought a new approach for managing large volumes of unfiltered and duplicative client electronic data that must be assessed and prepared for attorney review. Working with the Iron Mountain eDiscovery team, Haynes and Boone developed a workflow using the eVantage solution to intake, analyze, and reduce the number of responsive documents needing attorney review. Prior to using the eVantage solution, either the firm or a third party vendor would process a much larger volume of documents for attorney review.

“Even though we are still in the implementation phase of using the eVantage solution the firm has achieved measurable improvements in how it manages client data,” said Thom Wisinski, Chief Knowledge Officer at Haynes and Boone. “In one of our first matters using the new workflow, we reduced the review data by 83 percent, resulting in significant cost savings for our client.  Even technology-challenged attorneys now use eVantage analytics such as metadata-based search, domain-name filtering, and email-thread analysis to quickly analyze data and manage potential risks.”

Haynes and Boone selected Iron Mountain’s eVantage solution to support its strategy for managing client data because of these benefits:

• Significant Cost Savings. Case teams at Haynes and Boone are now able to control processing costs for their clients by efficiently reducing the amount of data for legal review.  And review costs are lower because lawyers spend fewer billable hours on the culled-down data. First-pass review and strategy development happen much faster with sophisticated filtering, culling and analytics applied upfront.
• Easy Access to the Data. Haynes and Boone case teams can easily access the data on site in case the scope changes and they need to check for additional responsive documents. Attorneys can perform this work as a case evolves, with no additional burden to the client.
• Legally Defensible Approach. The eVantage solution’s culling and analysis process, along with reporting capabilities provide a defensible basis for potential legal challenges down the road.    Attorneys using eVantage analysis capabilities can validate that a collection was properly done, or sometimes find gaps to address. They can also filter out documents or eliminate duplicates and have an audit trail with updated eVantage filtering, matter processing and exception reports.
• Efficient Work Flow. The substantive review phase is more efficient with the eVantage solution’s seamless transition to Iron Mountain’s Stratify Legal Discovery® hosted review. Review attorneys can re-use eVantage work product such as privilege tagging so attorneys don’t review and tag documents a second time. Tagging done in eVantage can also speed review workflow and assignments. In addition, eVantage exports to other review platforms if preferred.

Iron Mountain uniquely delivers end-to-end eDiscovery solutions consisting of Connected® Classify & Collect, simplified laptop and desktop data collection; NearPoint, on-site content archiving; eVantage, on-site data reduction and analysis; and Stratify Legal Discovery® hosted review and production services.

“We are very excited that Haynes and Boone chose Iron Mountain eVantage for its strategic approach to managing client eDiscovery costs and data,” said T.M. Ravi, chief marketing officer at Iron Mountain Digital. “Our enterprise clients tell us that controlling eDiscovery costs has become a top priority with the exponential growth in electronic content, and that they expect their law firms to find ways to lower eDiscovery costs. With its adoption of Iron Mountain eVantage, Haynes and Boone is at the forefront of meeting this challenge.”

About Haynes and Boone, LLP
Haynes and Boone, LLP is an international corporate law firm with offices in Texas, New York, California, Washington, D.C., Mexico City and Moscow, providing a full spectrum of legal services. With almost 550 attorneys, Haynes and Boone is ranked among the largest law firms in the nation by The National Law Journal. The firm has been recognized as one of the "Best Corporate Law Firms in America" (Corporate Board Member Magazine, 2001-2009), as one of "The Best 20 Law Firms to Work For" (Vault.com, 2009), and as a Top 100 law firm for both diversity (MultiCultural Law Magazine, 2009) and women (Women 3.0, 2008).

About Iron Mountain Incorporated
Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company’s solutions enable customers to protect and better use their information—regardless of its format, location or lifecycle stage—so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit www.ironmountain.com or follow the company on Twitter www.twitter.com/IronMountainInc for more information.