ActivFile® Management
Storing and managing active files within your facility, while sending inactive files offsite can be not only costly, but inefficient and cumbersome. ActivFile® Solutions can decrease cost and increase access and provide you with the best option for securely storing, managing and retrieving the records you need most frequently.
"It's refreshing to work with a partner who takes regulatory compliance as seriously as we do. With Iron Mountain, we get a secure, compliant solution that ensures our information is always highly secure yet readily accessible." Roxanne Clarke, Regional Manager, ROI/Privacy/ Confidentiality and Human Resource Management Health Information Services and Informatics at Eastern Health.
ActivFile Solutions leverage Iron Mountain's expertise to provide an optimized, holistic program for managing those files that need to be accessed regularly. You can significantly reduce costs associated with complex records management and operations, and refocus money and resources to your core business.
ActivFile reduces the complexity of managing active documents and enables the application of consistent records policies throughout your organization—regardless of the format or physical location of your original documents. In doing so, you can lower the costs of real estate associated with onsite records management.
Our trusted experts will work with you to develop a comprehensive information workflow analysis that integrates all of your goals and objectives. This report serves as the roadmap to a fully customized distributed file management solution that delivers:
- Reduced document management costs
- Reduced space and logistics for onsite records management
- Strategies for maintaining your current records management operation in preparation for the transition to electronic records
- Comprehensive or on-demand conversion of physical documents into digital records
- Ensured consistency and compliance with your program
- Enhanced continuity between onsite and offsite file management
- Secure Chain-of-Custody for your business critical files
- Minimal capital investment
Active. Inactive. Paper. Electronic. Fully integrated. At last.
ActivFile Solutions provide integrated offsite management of all your active files in all formats, including archived images.
In conjunction with Accutrac® software, you can bring consistency to your records classification, indexing, retention and hold management—while reducing associated risk.
Additional services, including document conversion and secure destruction of assets, can also provide you with a one-stop, customized solution that addresses your information’s management throughout its lifecycle.
The result? A comprehensive document management solution. Improved efficiency, compliance and cost control. Minimal logistics—and the peace of mind that comes with working with the global leader in information management.