Formal, fully-integrated policies and procedures work in concert with records retention schedules as the key support documents for compliant records management programs—even as they serve as a hidden source of value for your enterprise

For your employees, policies and procedures define in clear terms the Who, What and How of records management. For regulators and the courts, they provide evidence of your support and investment in compliance. For your legal, audit, compliance and IT groups, policies and procedures create a framework that allows you to respond promptly to audit, discovery and regulatory requests, with minimal cost and disruption to your business.

Making compliance second nature

While 80% of companies in a recent Iron Mountain survey reported that they have formal, written policies in place for records management, these alone do not result in compliance. Policies must be embraced by your staff and fully integrated into your records management systems and activities, to the point that compliance-enabling behavior becomes second nature to your employees.

Iron Mountain can help you to achieve all of these goals. Our trusted records management experts can evaluate your current practices, work with you to update policies and procedures so they align with today’s compliance requirements, and assist with key aspects of implementation. We can also help you to develop communications and training activities that encourage employee participation and reinforce the consistent and universal application of compliance policies.

Learn about the guiding principles supporting this best practice