ACTIVE ARCHIVING SERVICE

Cost-effectively manage email storage, retention and legal discovery while providing end users with easy access and relief from email quotas

Email is now an indispensable business application and one of the most important sources of electronically discoverable information (EDI) for internal investigations and legal discovery. The need to develop defensible email retention policies, securely archive email and enforce legal holds on those messages has never been greater.

At the same time, the increasing volume of email is straining the reliability and stability of email servers and burdening end users with restrictive inbox quotas. Users frequently report spending an hour or more each workday to manually file messages in offline folders to avoid hitting their quota limits. Not only does this decrease productivity, it also makes eDiscovery harder and puts these messages at risk of a hardware failure or inadvertent disclosure.

Iron Mountain's Active Archiving Service for Email provides a comprehensive, cost-effective managed service that enables businesses to:

• Reduce email storage burdens
• Apply granular email retention policies
• Securely archive email in a global network of world-class data centers
• Enable efficient eDiscovery
• Give end users full searchable access to all their messages

Unlike expensive, onsite, hardware-based solutions that require dedicated staff to manage, monitor and maintain, Iron Mountain's Active Archiving Service can be deployed quickly and easily administered from a single web console. The service meets essential IT, records management and legal compliance requirements while increasing end-user productivity and satisfaction. Key capabilities include:

• Storage Management - reduces the size of Exchange message stores by up to 80% while providing end users with full control over and searchable access to historical email
• Retention Management - enables flexible management and auditing of email retention policies and support for litigation holds
• Rapid, Precise Search - provides sub-second, full-text search of messages and over 370 attachment types. Powerful navigation tools help you sift through mountains of messages to find relevant information quickly
• eDiscovery Support - makes it easy for legal counsel and other authorized users to search selected mailboxes or across an entire population and export results to legal review tools
• Outlook® Integration - allows end users to work in their familiar email environment. Provides full, searchable access to all historical email and the ability to restore individual messages
• Message Recovery - allows IT or individual end users to recover email back to the primary mailbox, ensuring that no messages are ever lost, as long as their age is within the specified retention period

If you would like to talk with Iron Mountain about how the Active Archiving Service could help you meet your email management challenges,

Call us today at: 800-899-IRON (800-899-4766),
or Send us an email.