Insurance records and information management solutions

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Compliant Records Management Insurers Can Trust

Safely Manage Your Information with a Solution Insurers Trust

The information explosion is real. Every day more customer data, new claims and detailed financial information enters your business. Not to mention emails, medical reports and transcripts. Managing it all safely and consistently is a never-ending challenge.

Meet your Records and Information Management Compliance Needs

Regulators are a natural part of the insurance business. If you operate in multiple states, hardly a day goes by when a regulator doesn't assess your program. Your ability to access your information can be the key to expediting the review. You need a plan before moving any records or transferring data. We have the experience and scale to help you incorporate acquired records and apply best-practices to your existing program.

Thoughtfully Manage Mergers and Acquisition Information

Mergers and acquisitions in the Insurance Industry are on the rise. Acquiring a company or a new business is a major event - and one that can disrupt your information management program. Due diligence will ensure that nothing goes wrong. But when it comes to integrating an acquired company's records program -- both physical and electronic -- the task can be more complex and even more expensive than you'd anticipated.

2016-2017 Coh­asset Information Governance Benchmarkin­g Survey

A Call for Modernization in the Financial Services and Insurance Industries

Get The Survey Here

Why Iron Mountain?

  • One Partner - to protect, preserve and manage your information throughout its lifecycle
  • Global Reach - addressing your needs consistently around the world
  • Proven Solutions - supporting customer needs for 65 years

reliable access to information
wherever it resides

Don't Let Your Information Management Program Be an Afterthought

Our proven Inventory Governance solution helps analyze your acquired physical and electronic data so you can identify what records should be destroyed or retained. We can also help you target redundant applications so you're not running two disparate information programs after the merger. By mapping your program and applying consistent retention policies to enable defensible destruction, you can bring the acquired program up to speed quickly.

2,700 Insurance carriers worldwide trust Iron Mountain to protect and extract value from their information.

Outsource the Management of Your Legacy Records without Sacrificing Access or Control

Many insurers store records in-house, either in a centralized or decentralized location (within lines of business), but this approach can add risk to your business. The decision to outsource elements of your records and information management program does not mean giving up control or timely access to your vital information.

Iron Mountain's leading Records Management solution provides insurers with a reliable, compliant, effective process for storing records in a secure vault location, controlling access to records, tracking records, and providing defensible destruction capabilities for records eligible for destruction.

Iron Mountain has assisted other insurers with reducing their combined physical records by up to 28% over a five year period.

simplify the flow of insurance information

insurance workflow

our services

iron mountain storage facilty storage warehouse boxes stacks

Records Storage and Management

Utilize offsite storage to protect, manage and safeguard your records throughout their lifecycle - including lab notebooks, design/device history records, manufacturing batch records and other record types.
document shredding

Secure Destruction Services

Protect the privacy of your information by disposing of your records and media in a compliant, safe and cost-effective way. Recycle or repurpose old, obsolete or decommissioned IT assets through secure, environmentally friendly procedures.
records digitization

Document Imaging Services

Scan your vital records - including R&D, clinical, manufacturing, regulatory, and business records - for disaster recovery protection and easy retrieval and access.
consulting

Retention Policy Development and Consulting

Develop a Records and Information Management Program that understands the unique aspects of your industry. Gain access to relevant regulations and rules, and automatically implement and communicate new guidelines to all employees and RIM-enabled systems.
records management training

Staffing Services

Leverage our knowledgeable records and information management staff at your locations to help build your program or supplement your existing staff. Gain access to experts to accelerate your program and enable enterprise-wide information governance.
icann registry and registrar data escrow banner

Technology Escrow

While you focus on innovation and growth, let us handle the business risk that you are exposed to by investing in new technology. Protecting the technology you license in an escrow account is your backup plan if your developer disappears.

Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience