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Retention and Privacy Policy Management

A pathway to efficient, cost effective and compliant information governance.

Retention and Privacy Policy Management

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Managing the information lifecycle is vital to the functional health of any organization. From creation to use to disposition, every step of the information lifecycle requires planning and processes to ensure order and prevent chaos. The primary tool in digital and physical information life-cycle management is a records retention schedule. At the most fundamental level a retention schedule dictates how long to keep documents according to the state, federal and industrial regulations that apply to your organization.

Increasing privacy concerns and stringent laws like the European Union (EU) General Data Protection Regulation (GDPR) elevate the need for privacy and retention to be managed together. Doing so provides you with a unified view of your organization’s personal data and related obligations so you can dispose of personally identifiable information (PII) as soon as possible and reduce unnecessary exposure to data breaches.

The Iron Mountain® Policy Center solution is a retention and privacy policy management platform that provides a unified view to keep your retention and privacy policy management connected, current and compliant.

The Advantage of Managing Privacy and Retention Together

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Increasing privacy concerns and regulations like the GDPR are making it critical for privacy and retention to be managed together so you can:

Have a unified view of your personal data and related obligations

Dispose of private information as soon as possible

Reduce unnecessary exposure to data breaches

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GDPR

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Iron Mountain® Policy Center Solution

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Industry Specific Retention Schedules

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Additional Resources

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Fundamentals of Records Retention Schedule

A records retention schedule is a policy document that defines an organization's legal and compliance recordkeeping requirements.

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Best Practice Guides

GDPR For Information Governance Professionals

If you think you can ignore the General Data Protection Regulation (“GDPR”) because your company is not incorporated or physically located in the European Union, think again. The GDPR is applicable to any firm which has the PII of any EU resident. This guide offers support to help your information governance team meet the obligations set out under the GDPR.

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