Iron Mountain Previews Retention Management Solution
Hosted, Web-based Solution Helps Companies Manage, Monitor and
Audit Records Retention for Compliance and Litigation Requirements
BOSTON, MA and SAN ANTONIO, TX (ARMA Booth # 311 ) - October 23, 2006 -
Iron Mountain Incorporated (NYSE:IRM), the global leader in information
protection and storage services, today introduced a new web-based
records retention management solution designed to help companies
efficiently manage retention schedules and litigation holds across all
records repositories - physical and electronic - on an enterprise-wide
basis. Iron Mountain's new “Retention Center” will allow- organizations
to manage, monitor and audit systems and repositories that contain
records and information to meet compliance and litigation requirements.
The solution is targeted for general availability in the first quarter
of 2007, but is being previewed at ARMA International's 51st Conference
& Expo in San Antonio, Texas, October 22-25, 2006.
Many enterprises have difficulty implementing retention policies and
complying with litigation holds consistently across records
repositories (backup tapes, paper records, e-mail, applications,
archives, etc.). A lack of automated controls makes administering
retention activities inconsistent and ad hoc, costly, and difficult to
enforce. In this climate of escalating risk, businesses need a
practical retention management solution that enables them to identify
multiple records repositories, implement a retention schedule and
enforce litigation holds. Recent legislative changes and high-profile
court cases ratchet up the pressure even further. In particular:
- New amendments to Rule 26 and other Federal Rules of Civil
Procedure (FRCP), which govern discovery in civil litigation, are
landmark changes that compel businesses to formalize litigation
readiness relevant to records.
- Groundbreaking legal decisions like Zubulake v. UBS Warburg make it
imperative that businesses be able to communicate, enforce and confirm
litigation holds on discoverable data.
“The upcoming eDiscovery rules amendments underscore the criticality
of records retention policies, consistent and uniform enforcement,
auditability, and chain of custody across physical and electronic
records,” noted Vivian Tero, Senior Research Analyst, Compliance
Infrastructure, IDC. “Solutions like Iron Mountain's Retention Center
are intended to address this very important business need.”
Iron Mountain's Retention Center enables companies to:
- Identify records repositories that contain the information needed for discovery and compliance audits.
- Create, publicize and enforce a retention schedule to ensure
systematic, “good faith” disposition activities, and eliminate
discovery “surprises” associated with records in storage.
- Communicate and enforce litigation holds to reduce the risk of
fines and sanctions, and reduce storage and archiving costs resulting
from over-retention.
Iron Mountain's Retention Center is accessed via the Company's
customer portal, Iron Mountain Connect™ . As a hosted solution,
companies can quickly realize the benefits of Retention Center for risk
and cost reduction, without the need for IT to implement or install new
applications. Retention Center also leverages current technology
investments by providing visibility of records repositories such as
digital archives, human resources, financial and business operations
applications.
“Recent legislative changes, such as new amendments to Rule 26 and
other Federal Rules of Civil Procedure that govern discovery in civil
litigation, are forcing businesses to know where records are located,”
said Matt Kivlin, Director of Product Management, Iron Mountain.
“Without the ability to consistently control what records are retained
- and for how long - companies face the threat of fines, sanctions,
executive liability, and a damaged brand reputation. Iron Mountain's
Retention Center is designed to ease this burden for businesses.”
To extend the value of Retention Center, Iron Mountain's consulting
team offers a wide range of Compliant Records Management Program
solutions and can help businesses create and implement legally-credible
records retention schedules. Iron Mountain offers the combined
expertise of over 50 consultants, who can draw on Iron Mountain's
unequaled experience in records retention, document management,
electronic discovery and data privacy. For additional information,
please see: .
Iron Mountain's Retention Center is scheduled for general
availability in the first quarter of 2007. For more information, visit:
www.ironmountain.com/arma or email: retention.center@ironmountain.com.
About Iron Mountain
Iron Mountain Incorporated (NYSE:IRM) helps organizations around the
world reduce the costs and risks associated with information protection
and storage. The Company offers comprehensive records management and
data protection solutions, along with the expertise and experience to
address complex information challenges such as rising storage costs,
litigation, regulatory compliance and disaster recovery. Founded in
1951, Iron Mountain is a trusted partner to more than 90,000 corporate
clients throughout North America, Europe, Latin America, and Asia
Pacific. For more information, visit the Company's Web site at www.ironmountain.com.
Contact:
Derek Delano / Sara Steindorf
ddelano@webershandwick.com /
ssteindorf@webershandwick.com
(617) 520-7120 / (617) 520-7259