In situations where project-based records management is needed, Iron Mountain has an ideal solution: Special Projects Records Management.
Classification, indexing, relocation and destruction services
For help implementing one-time or periodic projects, Iron Mountain’s records management professionals have the flexibility and expertise to provide a range of classification, indexing, purging, destruction and relocation services. Special projects for records management supports the unique needs that go beyond daily records management requirements. In these areas, the Iron Mountain staff can be used as an extension of yours.
Special Projects for Records Management include:
- Migration from active to inactive status — At some point, active records need to be reclassified as inactive; we can help with the decision-making and the migration process
- Indexing — Individual documents contain numerous levels and classes of information. Indexing that information in standard fields makes it easier to find the documents you need, when you need them
- Inventory clean-ups — We can help organize your current records inventory and provide maintenance updates on an ongoing basis
- Pack and prep — When it’s time to move your records to an off-site facility, Iron Mountain can manage the process efficiently
- Backfile scanning — Convert all your records, or just a portion of them, to highly accessible and searchable digital images
- Onsite/off-site audits — To satisfy an investigation or discovery request, we can audit your records onsite, or securely transport them to an off-site audit review room
- Purging — When in-house file room capacity is reached, additional space can be created by identifying semi-active records and shifting them to off-site storage
- Secure disposal — When retention deadlines expire and it’s time for records to be destroyed, we provide secure shredding services either onsite or at our facilities