COMPLIANT RECORDS MANAGEMENT PROGRAM STRATEGY

Program strategy

Companies often turn to us for program strategy assistance when they are facing one or more of these challenges:

• They don’t know how and where to invest because they don’t have a good assessment of their current program
• They don’t yet have a records management organization in place
• The exponential growth of electronic records in so many formats - email, database records, electronic documents, instant messaging - makes it difficult to know where to start with erecords management

Best practices suggest that you start with a records management strategy that covers all your record formats, divisions and geographies. Iron Mountain Consulting can work with you to develop that holistic Compliant Records Management blueprint. We can provide you with a comprehensive strategy or one that just addresses specific areas, such as erecords or ediscovery strategy development.

Records program assessment and strategy

Iron Mountain Consulting can design a multi-year strategy that will provide high-level guidance on how to design, implement and maintain a Compliant Records Management program. Our consultants assess your records management practices vs. industry best practices, then identify your highest risks - so you can plan and prioritize.

We will look at what you already have in place to determine what can be leveraged across the enterprise. This plan will help you define records management roles, responsibilities and processes to effectively develop and maintain your program. Using our experience of what really works and provide you with a plan that you can confidently implement.

eRecords strategy development

Our eRecords Strategy Development provides you with a practical way of tackling the proliferation of electronic records - with fast, meaningful results.

Our erecords strategy program will:

• Identify the categories of your erecords that pose the greatest risk
• Show you how to leverage your existing technology infrastructure
• Develop an eRecords Roadmap that provides the why, where, and how to apply records management principles to information in electronic format

We’ll show how to rollout a program - not just a technology implementation. Our consultants are uniquely qualified to address erecords management because they have both technology expertise and records management knowledge.

eDiscovery assessment

In conjunction with our law firm partners, we can provide you a comprehensive and independent assessment of your current electronic discovery processes, including collection, review, processing and production of electronic information in regulatory, civil and criminal investigations, and discovery. This assessment includes:

• A gap analysis addressing weaknesses in existing electronic discovery procedures and processes, looking at all potential sources of discoverable electronic information within the organization.
• Analysis of current workflows for preservation, review and production tasks, and recommendations for streamlining effort and reducing time and expenses.
• Examination of litigation processes involving current outside counsel and vendors to identify areas of risk and unnecessary expenditures of time and resources.

eDiscovery strategy development

In conjunction with our law firm partners, we can develop a comprehensive electronic discovery litigation response plan tailored to your needs. This includes:

• A detailed and company-specific litigation hold notice process and workflow.
• Tailored forms, checklists and questionnaires for maintaining evergreen hardware, software and information.
• Recommendations for task-appropriate experts and ediscovery vendors to assist in various stages of electronic discovery, including the identification of preferred vendor panels for clients.
• Recommendations for improving the workflow of electronic discovery relating to outside counsel and retained experts and vendors.
• Detailed materials to assist with identification and preparation of corporate representative depositions under FRCP 30(b)(6) and state law equivalents.