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Offsite Records Storage

Preserve and protect your records in highly secure and compliant facilities.
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Trust the Records and Information Management (RIM) Experts

Records and information are the lifeblood of any organization. Managing and protecting these valuable assets is a must.

Iron Mountain’s RIM professionals will work with you to identify records for relocation to our secure off-site records storage facilities, where they’ll be tagged and classified using your own terminology, tracked with RIFD labels, and made available on our intuitive Iron Mountain Connect™ web portal, so you quickly locate and retrieve your information as needed.

The Proof is in the Building

Iron Mountain Records Centers adhere to key facility requirements for:

  • Security. Inclusive of construction, perimeter security, entry security, interior security and security planning.
  • Fire Safety. Preventative measures with proven fire-safe construction and dependable water supplies.
  • Environmental Controls. Comprehensive environmental conditions that safeguard your records from the elements.

Consistent Chain of Custody

Iron Mountain has developed proven workflows to deliver the highest level of security and accuracy. Plus, our InControl® solution protects information in transit with patented security features and tracking.

People You Can Trust

Iron Mountain adheres to strict security requirements. We conduct rigorous background checks, employee screenings and formalized training to ensure the highest standards of security are maintained when protecting and storing records.

Offsite Doesn’t Mean Offline

The Iron Mountain Connect™ Records Management application provides online management of your boxes and files, including metadata, searching, tracking and processing of service requests. With just a few clicks, you can search through your offsite inventory, locate what’s required to satisfy an internal or external request and arrange for it to be quickly scanned or delivered by one of our vetted and trained employees. You can free-up valuable real estate and staff by moving boxes and files to Iron Mountain—without sacrificing visibility to your information assets. And you’ll have rapid access to high-activity files using our Open Shelf File Storage solution.

Storage Designed For Your Needs

Specialized Storage

If you have specialized storage needs, such as preserving larger volumes of records or materials that require special environmental controls, Iron Mountain can design and create a customized vault to meet your specifications.

Features include:

  • Climate-controlled storage for materials that require definitive environmental and relative humidity specifications.
  • Separate vault storage for film, magnetic and mixed media to prevent cross contamination.
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Underground Storage

“The Underground” is a secure information storage facility that lies 220 feet below ground in a former limestone mine, making it ideally suited to preserve information against extreme temperature or humidity, natural disasters and pests. Features include:


  • Exceptional Security: Armed guards, 24/7 monitoring, and leading-edge technology.
  • Environmental Protection: Vaults maintain specified temperature and relative humidity conditions for medium-term and extended-term storage conditions.
  • Options for Private or Shared Vaults.

PROJECT SERVICES

Whatever records situation you find yourself in, our information management experts can help.

Iron Mountain® Project Services help with short-term records engagements requiring special handling of critical business assets. Records management projects differ from one project to the next. When it comes to implementing one-time, periodic or on-going projects, Iron Mountain’s records management professionals have the expertise you need.

Whether its archiving paper records as part of a digital transformation initiative; cleaning out records and other assets currently held onsite to regain workspace; or conducting an inventory audit to purge, retrieve or relocate records to drive RIM program compliance or reduce your audit risk; our project team acts as a seamless extension of your organization. We manage the projects from start to finish, providing you regular updates, so your staff can stay focused on your business.

Iron Mountain Project Services has you covered. Here are some of the ways we can help you:

Inventory Relocation Services.

Iron Mountain specialists can purge, pack and provide point-to-point transfer of carton and files from your facility to Iron Mountain Record Centers. We can pack your records into standard Iron Mountain RFID-ready storage cartons and collect metadata to describe box contents with an option to individually list and index each file in the carton.

File Indexing.

The Iron Mountain data entry team can capture file-specific descriptions to help manage your inventory at the file-level.

Transmittal Preparation for Cartons.

We can review carton contents and capture associated metadata. This information makes it easier for you to find the documents you need, when you need them.

Inventory Audit Services.

It is important to know what inventory you have so that you can respond to discovery or other events. Iron Mountain Audit Services provides dedicated space in our Records Centers for conducting audits. Along with space, we can help inventory your cartons, prepare files and provide support for material handling.

Open Shelf Consolidations.

Without regularly scheduled purging and shifting, your file room will quickly outgrow capacity. Iron Mountain’s project team can perform selective purges to ensure your program remains up-to-date.

Our Open Shelf File Storage solution can also replicate your file room in a secure, offsite storage environment using your filing system—with retrievals, refiles and interfiles performed by our expert staff. Learn more about our open shelf file storage here.

Document Recovery Services.

Iron Mountain can clean and restore information assets damaged by natural and man-made disasters, contaminants, dust, mold, water or animal infestation.

Secure Shredding for Non-Typical Shred Events.

Iron Mountain can handle a variety of shred scenarios for events that fall outside your typical shred program frequency, such as imaging projects, M&A activity, and one-time shredding events like a building consolidation or workforce-based shred event. These services can also include our Secure IT and e-Waste Asset Disposition service (SITAD) upon request to dispose, donate, recycle and/or repurpose IT equipment, such as monitors, hard drives and other media. Learn more about our secure shredding options here.

Office Building Consolidations/Relocations/Closures.

You can improve real estate use by freeing up valuable space currently occupied with file rooms and records storage. Iron Mountain can assist by helping you identify the records that can be relocated to an Iron Mountain facility

50%

Did you know?

Fifty percent of companies expect at least one out of the ordinary records project over the next two years.

Source: Coleman Parkes Research January 2018 Survey conducted on behalf of Iron Mountain

Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience