SECURE DOCUMENT SCANNING SERVICES:
DIGITISE YOUR FILES WITH CONFIDENCE

Move your business forward with Iron Mountain’s document digitisation and automation solutions.
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SECURE DOCUMENT SCANNING SERVICES:
DIGITISE YOUR FILES WITH CONFIDENCE

Move your business forward with Iron Mountain’s document digitisation and automation solutions.
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SECURE, COLLABORATIVE ACCESS TO YOUR INFORMATION

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need.

When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. We can help you prioritise and achieve your goals through a series of Backfile Conversion and Day Forward Scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.

Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace and make handling of your information & its usage much easier.

If you want leadership to invest IN digitisation, you have to provide measurable proof of the value of your efforts.

Scroll over each box & learn what to ask to calculate your organisation’s return on (digital) investment.

HOW DOCUMENT SCANNING & DIGITAL STORAGE WORKS

You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how you can get better visibility into your information:

Digital Mailroom Solution

Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitised, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight®.

During the digitisation process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes.

User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitised mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.

FEATURES & BENEFITS

With Document Scanning & Digital Storage services you’ll be able to:

Blue icon of a computer screen with files

Free up space

Leverage Iron Mountain scanning experts, processes and infrastructure to convert physical documents taking up valuable space to digital.

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Securely protect your information

Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorised users to access only the information that they need.
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Centralise access*

You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs) and file shares, to centrally store scanned and digitally born documents for enhanced visibility, connection and access.
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Quickly Search*

Using optical character recognition (Oyour documents will be completely searchable by text or index, available for many file types and in 50+ languages
*available through storage in Iron Mountain InSight®

DIGITISATION SERVICES

At Iron Mountain, we offer document scanning services that move your organisation forward.

Whether you need a same-day scanning service or bulk scanning of thousands of archived and active files, Iron Mountain can help you transition to a digital workplace and future-proof your business.

Here are some of the more specialised services that Iron Mountain offers:

Backfile conversion - man using iPad

Enable Backfile Conversion

Not every file needs to be digitised.

If you’re having trouble deciding which documents you should keep in a physical format and which to convert, our experts can help you prioritise and achieve your goals by segmenting your documents into a series of backfile conversion projects. This way, you save time and money by only converting the important files that you need.

Day Forward Conversion -Woman Smiling | Iron Mountain

Day Forward Scanning

Want to cut down on the amount of paper that works its way into your office?

Iron Mountain can help you identify and establish a program that minimises the paper documents that enter your workplace, aiding in your paper-to-digital transition.

Immediately scan, index and convert your paper documents when they are produced in the normal course of business with help from our experts.

Day forward scanning can help you:

  • Remove paper from your workplace.
  • Implement business process automation.
  • Increase the efficiency of your content management systems.
Scanning on demand female working

Scanning on Demand

Know exactly which files you want to scan?

We can help you scan your documents on an as-needed basis. For more information and for a quote from our scanning experts, reach out to Iron Mountain today to get a free estimate on how much your project might cost.

CONTACT IRON MOUNTAIN

Our sales specialists can help provide you with the quickest answers to your questions. Contact us today to get started.
contact us

CONTACT IRON MOUNTAIN

Our sales specialists can help provide you with the quickest answers to your questions. Contact us today to get started.