Privacy & Security

Maintaining Office Security When Your Staff Is Away

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Privacy & Security

Maintaining Office Security When Your Staff Is Away

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The winter season typically means time off and employee vacations. How can a company ensure that office security is still functional and secure?

It’s an unfortunate new reality that we don’t just have to worry about home security — we also have to protect ourselves virtually.

Mobile ransomware rose over 250% in the beginning of 2017, according to a report conducted by the security firm Kaspersky Lab. So, how can companies strengthen their office security during a time of year when staff is taking more time off?

First of all, you should try to prepare for the worst. From a sophisticated security breach to a less threatening website outage, you want to ensure your IT team is prepared for every scenario.

During the winter months, many people take time off, whether it’s due to illness or for a vacation. Thus, it’s important to guarantee your company has people on staff to manage all scenarios.

No matter your industry, customer data is of the utmost importance. Hackers could target any area of your organization and customer data is extremely valuable. As a result, companies need to establish an approach to protecting customer data before it’s too late. Installing endpoint protection software and a secure web gateway can help thwart attacks, according to Information Age.

Many organizations give their employees the opportunity to work remotely when they are sick, which is common during flu season. This flexibility is beneficial to individuals — but it can put the company at risk if it’s used improperly. For example, employees using unsecured Wi-Fi makes it easy for hackers to access privileged and private information. To protect against intrusions, create a clear Bring Your Own Device (BYOD) policy before your employees connect to the network while out of the office.

Regularly scan your website for evidence of malware and use SSL certificates with Extended Validation. Implement a spam filter on email servers and teach employees who aren’t involved in IT how to protect themselves from attacks. Also confirm that your security hardware and software are up to date and prepared for a myriad of attacks.

Phishing messages propose special offers that can be easy to fall for. These types of attacks can be prevalent in everything from emails to text messages. The messages mimic other organizations and can seem legitimate, but they actually direct users to a malicious site where the scam begins.

Don’t rely solely on the IT department to protect your organization. Your office security depends on the cooperation and collaboration of your entire company. Conduct regular assessments and training to encourage your employees to eliminate risks and act responsibly online.

Whether in the office or out, following these suggestions can help keep your office (and employees) secure during a busy time of year.

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