Are you struggling with records you’ve inherited through mergers or acquisitions?

Published On August 06, 2021

Things happen so quickly when a merger or acquisition becomes known. With little or no preparation, files and boxes of records change hands. Sometimes, you’ll take on a new storage vendor with a reporting and indexing system different from yours, other times, you may see pallets of boxes delivered to your loading dock causing you to make a quick decision about where to put them.

In most instances these inherited records are set aside to sort out at a later time. Unfortunately, “later” never happens as there’s never adequate time or resources to deal with them. And for some organizations, mergers and acquisitions are commonplace which compounds the problem. The result is, whether boxes are stored off-site or in your basement, nothing has happened to take control of them - until now.

Iron Mountain’s Smart Sort solution is designed to support your strategy to reduce costs and minimize risk through the management of all of your records, including those you’ve inherited.   

In addition to our Smart Sort team who use a handheld scanner to collect information from your records, we use three essential components necessary to understand and identify destruction eligibility dates for your records: your organization’s database that includes information about them (i.e., identification number, from/to dates, etc.), your records retention schedule and Iron Mountain’s proprietary coding that connects the records to an appropriate retention rule, including event-based rules. Whether the eligible dates are past due or in the future, the calculation method is consistent and provides you with the intelligence you need to take action.

So don’t continue to put off the inevitable. Use the power of Smart Sort to check off one more item on your to-do list.

To learn more visit: ironmountain.com/smartsort