Are we there yet?
Are we there yet?
Let’s take that next step together
It’s rare to find an organization today with 100% paper for its workplace needs. At some point, leaders have taken small steps to digitize their files and processes. However, this hybrid option is not only inefficient, but it also hinders business resilience and growth.
- Helps automate administrative processes
- Enhances the end-user experience
- Provides deep analytic insights
- And, if done right, it can optimize workflows, eliminate data silos, improve security, and reduce costs
So, why haven’t organizations fully jumped on board?
Most organizations believe they’re already on the path to digital transformation. However, we’ve found that there are a few areas that go unaddressed when leaders look to tackle this initiative. Below, we’ve outlined the five necessary steps to take to fully immerse your team in the digital transformation process.
Five steps to digital transformation
To achieve the full benefits of digital transformation, you need to build a good foundation. And as with any journey, it’s best to start with step one. Here, we go into the logic behind each step of the digital transformation journey.
Step 1 - Identify
Not every file needs to be digitized. Implementing a “scan everything” process does not solve the root problem of figuring out what your team has, its retention date, and its level of importance to the business. By identifying what to scan, store, or defensibly destroy, you’ll save your team time and money.
Step 2 - Digitize
Through the document digitization process, you’re expanding accessibility and increasing productivity on your work projects. Right now, and maybe for the foreseeable future, employees are working in a hybrid work style. This means there is a mixture of physical and digital files that results in a lack of accessibility, which then impacts productivity.
Step 3 - Store
Rather than spending hours digging through file cabinets, you can now find your information in an easily accessible, centralized, secure digital storage repository that’s future-proofed from any unforeseen situations. By removing unnecessary physical storage, you’ll have more options to create a flexible workspace.
Step 4 - Automate
Your team can now create automated workflows for document-centric processes, which eliminates repetitive, time-consuming tasks and frees your team for more valuable work. With this comes increased productivity and more opportunities for brainstorming new ideas.
Step 5 - Unlock
By digitizing your files and applying advanced analytics, your team can identify patterns, trends, and other valuable information.