Digital Mailroom

Mailroom Digitization Service

Never open another envelope.
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SECURE ACCESS TO YOUR PHYSICAL MAIL

Organizations are increasingly moving toward a digital information environment. But it isn’t possible to remove paper from your workplace when paper-based mail continues to arrive and your employees struggle to manage large volumes of inbound paper mail every month.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure and a modern, secure cloud storage repository, Iron Mountain Mailroom Digitization service enables you to transform your organization to a more digital way of working. You’ll be able to centrally access your mail, reduce time and effort spent searching for what you need and improve your information governance, security and privacy.

86%

86% of organizations say achieving a paper-light environment is highly important.

Source: Iron Mountain & IDG Workplace Transformation Study

MAILROOM DIGITIZATION SERVICE FEATURES AND BENEFITS

Iron Mountain Mailroom Digitization service is a subscription solution that allows you to eliminate paper at your ‘front door.’ This service enables you to:

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Quickly search

Using optical character recognition (OCR) technology through Google Cloud Vision API, the contents of your documents will be completely searchable by text or index, available for many file types and in 50+ languages. 
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Securely protect your information

Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys that you own & manage. Role-based permissions enable authorized users to access only the information that they need.
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Go paperless

Leverage Iron Mountain scanning experts, processes and infrastructure to convert your inbound physical mail to digital through our extensive network of imaging centers.

HOW MAILROOM DIGITIZATION SERVICE WORKS

You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how the process works:

Iron Mountain Mailroom Digitization service
  • Once you’ve notified postal services to redirect your mail to an Iron Mountain PO Box, our team of experts will receive and open your inbound mail at our secure facilities.

  • Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements.

  • Optical character recognition (OCR) technology is leveraged through Google Cloud Vision API to make your document's content completely searchable by text or index, and available for many file types and in 50+ languages.

  • Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys that you own and manage.

  • Iron Mountain packs your physical mail into boxes to be stored in our secure records management facilities.

For advanced machine learning-based classification and analytics providing actionable insights to make better business decisions, you have the option to upgrade to Iron Mountain InSight Enterprise Edition, part of the same platform, so you can easily scale up to meet your digital transformation goals.

Additional Services We Provide

Insight image partner of the year

Iron Mountain Insight Enterprise Edition

Leverage powerful AI & ML capabilities powered by Google to mine your data and uncover new revenue stream opportunities and cost savings.

Document Scanning Services

Our extensive network of imaging centers, scanning and indexing services, secure storage options and workflow automation solutions can help accelerate your transition to a more digital workplace.

Records and Media Storage

Securely store your physical and electronic records, media tapes, vital records and other assets offsite, with easy access when needed.

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Secure Shredding Services

Destroy your paper-based records, plastics and electronic media in a compliant, safe and cost-effective way.

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Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience