SECURE ACCESS TO YOUR PHYSICAL MAIL
Organizations are increasingly moving toward a digital information environment. But it isn’t possible to remove paper from your workplace when paper-based mail continues to arrive and your employees struggle to manage large volumes of inbound paper mail every month.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure and a modern, secure cloud storage repository, Iron Mountain Mailroom Digitization service enables you to transform your organization to a more digital way of working. You’ll be able to centrally access your mail, reduce time and effort spent searching for what you need and improve your information governance, security and privacy.
MAILROOM DIGITIZATION SERVICE FEATURES AND BENEFITS
Iron Mountain Mailroom Digitization service is a subscription solution that allows you to eliminate paper at your ‘front door.’ This service enables you to:
HOW MAILROOM DIGITIZATION SERVICE WORKS
You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how the process works:
Once you’ve notified postal services to redirect your mail to an Iron Mountain PO Box, our team of experts will receive and open your inbound mail at our secure facilities.
Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements.
Optical character recognition (OCR) technology is leveraged through Google Cloud Vision API to make your document's content completely searchable by text or index, and available for many file types and in 50+ languages.
Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys that you own and manage.
Iron Mountain packs your physical mail into boxes to be stored in our secure records management facilities.