Designed to Integrate into Your Existing Environment
Our new library storage service can provide unmediated access to your remotely stored content while following your ILS or LSP access rules. How does this help you? Your staff won’t be tied up with typical patron requests. Patrons can request books from within your own ILS with automatic next day delivery or digital fulfillment.
The Iron Mountain Preservation service has three major workflows - Initial Accession, Request and Refile.
Initial Accession Process
Accession is broken down into two major components. The first involves pulling the books off the shelf, preparing shipments and then transporting your material to our secure storage facility. Since all libraries are unique and will have specific requirements, this is treated like a project that the library, Iron Mountain, or a third party can handle. The blue box represents the accession into our storage environment, which includes unpacking, cleaning, bar coding (if needed), inspecting, sizing, scanning, put away and discrepancy reporting. The price for the Iron Mountain accession (blue box) is on a per item basis.
Request and Refile Process
The Request process is initiated when a library patron requests a book through your online catalog or discovery layer. Your ILS or LSP will pass a request message to Iron Mountain which will trigger our team to pull, pack, and deliver the book back to your library based on your chosen service level agreement — economy, two day, or next business day. Alternatively, if the user requests a digital scan and provides a citation, we will pull the book, scan the article or chapter, and deliver a digital file. In the Refile process, the book is returned to Iron Mountain, processed at our facility and placed back into storage.
Understanding that libraries have fixed budgets we’ve developed bundled pricing for predictable annual costs. One annual price includes storage, request and refile (including transportation). The bundled price per book is calculated based on a few variables, which include circulation rate, total number of books and delivery service level agreement. Iron Mountain will provide you with a cost estimate by the book, but your actual invoice will be based on the cubic foot displacement of the material once it goes through accession.