Document Scanning & Digital Storage Services

Digitally transform your business and centralise your information

Document Scanning & Digital Storage Services

Digitally transform your business and centralise your information

SECURE, COLLABORATIVE ACCESS TO YOUR INFORMATION

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure and a modern, secure storage repository, we help you find what you need when you need it most. We can help you prioritise and achieve your goals through a series of Backfile Conversion and Day Forward Scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.

Digitisation Considerations How It Works Features & Benefits

42%

Clearing paper out of the workplace is a top priority for workplace transformation. 42% of IT leaders are scanning paper files to free up valuable space.

Source: Iron Mountain & IDG Communications, “Transform Your Officeinto an Environment thatIs Flexible, Collaborative and Productive

View the Case Study

If you want leadership to invest IN digitisation, you have to provide measurable proof of the value of your efforts.

Scroll over each box & learn what to ask to calculate your organisation’s return on (digital) investment.

THE BENEFITS OF DOCUMENT SCANNING & DIGITAL STORAGE SERVICES

With Document Scanning & Digital Storage services you’ll be able to:

Free up space

Leverage Iron Mountain scanning experts, processes and infrastructure to convert physical documents taking up valuable space to digital.

Securely protect your information

Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorised users to access only the information that they need.

Centralise access

You can ingest documents from other locations, such as other repositories, enterprise content management systems (ECMs) and file shares, to centrally store scanned and digitally born documents for enhanced visibility, connection and access.

Quickly Search

Using optical character recognition (OCR) technology, the contents of your documents will be completely searchable by text or index, available for many file types and in 50+ languages

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HOW DOCUMENT SCANNING & DIGITAL STORAGE WORKS

You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how you can get better visibility into your information:

Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements.
Optical character recognition (OCR) technology is leveraged through Google Cloud Vision API to make your document's content completely searchable by text or index, and available for many file types and in 50+ languages.
Digital documents stored in other repositories can also be ingested to have all of your documents together for centralised visibility and access, with role-based permissions to enable authorised users to access only what they need.
Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys that you own and manage.

For advanced machine learning-based classification and analytics providing actionable insights to make better business decisions, you have the option to upgrade to Iron Mountain InSight Enterprise Edition, part of the same platform, so you can easily scale up to meet your digital transformation goals.

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