Day Forward Scanning

Transform into a digital workplace and move towards a paper-free way of working.
A person using an iPad in a warehouse full of documents, representing how day forward scanning can help organisations transition to a digital workplace and allow authorised users to easily access scanned documents digitally.

Day Forward Scanning

Transform into a digital workplace and move towards a paper-free way of working.

Stop perpetuating paper in your workplace. Processing paper documents slows down your business and inherently increases privacy, security and compliance risks. Our experts will help you cut paper off at the pass. Kickstart your digital workplace transformation today with Iron Mountain Malaysia’s day forward scanning.

What is day forward scanning?

Day forward scanning is a document scanning process that involves digitising incoming paper documents as they are produced or received in the normal course of business. This includes the imaging and indexing of documents such as invoices, receipts, purchase orders, mail, and other important business documents.

Benefits of Day Forward Scanning & Document Imaging

Day forward scanning plays a key role as organisations transition to a digital workplace. By using Iron Mountain Malaysia’s day forward scanning service, you can enjoy the following benefits to help you transition to a digital workplace:

  • Increased efficiency: Digitised documents can be accessed easily and quickly, saving time spent on searching for physical documents and increasing the efficiency of your content management system.
  • Leverage automation: With all documents in digital format and located in one place, it is easier to implement business process automation to speed up workflows and productivity.
  • Reduced paper clutter: By reducing the volume of physical documents in your office, you can save space, reduce clutter, and lower your carbon footprint.
  • Improved data accuracy: With digital documents, you can avoid errors caused by manual data entry and ensure that your data is accurate and up-to-date.

HOW DOES IRON MOUNTAIN’S DAY FORWARD SCANNING WORK?

Iron Mountain’s scanning experts will work with you to identify the points at which paper enters your department or organisation, and establish a program that prevents paper documents from entering your workplace.

Once you choose a launch date, all paper documents will be rerouted to an Iron Mountain facility. With the help of high-quality scanners and software, our experts will scan and index your documents as they arrive accurately and quickly. The digital documents will then be securely stored in our Digital Records Centre where you can easily and immediately access and manage them.

Iron Mountain day forward scanning process: Physical documents are transported to Iron Mountain scanning centres, scanned and indexed, then uploaded to a secure cloud storage accessible remotely through Iron Mountain Connect.

Whether your goal is big – stopping the flow of inbound paper mail to your entire organisation, or small – removing paper from a single workflow or department, we can help you realise your goal.

IRON MOUNTAIN DAY FORWARD SCANNING CASE STUDIES

Background

Leading insurance provider Achmea wanted to accelerate its transition to digital records, to reflect changes in customer behaviours. Top priorities were to safeguard confidential data in compliance with legal and industry requirements, while reducing a vast physical archive and making information more accessible to customers and staff.

Results

A strategic partnership with Iron Mountain is supporting Achmea on its digital journey. The insurance company digital transformation resulted in reducing physical archives, cutting costs and increasing efficiency. With information more readily available, Achmea can serve customers more effectively: securely, compliantly and sustainably.

“To carry out our core activity, we need customer data to be available, secure and legally compliant. Iron Mountain expertise and resources are essential to achieving that.”

ERIC VAN DER HEIDEN, MANAGER CONTENT AND OUTPUT SERVICES, ACHMEA

Read the Achmea Case Study: Insurance Company Digital Transformation

ADDITIONAL DOCUMENT SCANNING SERVICES WE PROVIDE

Iron Mountain employee sitting at desk scanning document

Document Imaging Services

We scan and index your business documents.

Digital Records Centre

Digital Records Centre

Hosted, secure storage for your electronic information.
image on demand highlight - iron mountain employee scanning document

Image On Demand

We scan your documents on an as-needed basis.
Digital transformation people looking at tablet

Backfile Conversion

Unlock the value of information in your stored paper records and documents.

FREQUENTLY ASKED QUESTIONS ABOUT IRON MOUNTAIN DAY FORWARD SCANNING

Iron Mountain is able to scan and digitise most types of documents, including:

  • Multiple formats between 4A0 to A10
  • Large format documents up to 60 inches wide
  • Bound books
  • Archival records
  • Employee Files or P-Files
  • Microfilm (Roll Film, Microfiche sheets and Aperture Cards
  • X-Rays (Medical, Dental, and Industrial X-Rays)
  • Various types of Colored, Black and White, Single and Double Sided documents

Upon receiving the documents at our facility, it typically takes ?? days before the document is ready to be accessed on the Digital Records Centre.

At Iron Mountain, data security and confidentiality is our top priority. Our dedicated vehicles securely transports your documents with patented security, tracking, and auditable chain of custody. Physical documents are carefully handled by our trained professionals. Upon document digitisation, all electronic information is encrypted at rest and during transmission across a secure network with access restricted by encryption keys. Once the digital documents are available in our secure cloud storage, you may authorise selected users to access only the information they need. The physical documents will then be returned to you, securely shredded, or safely stored in our offsite storage centres, depending on your preference.

After the documents are scanned, you can choose how you want your physical document to be handled. Depending on your preference, the physical documents may be:

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Learn more about Iron Mountain
Day Forward Scanning Services

Move to a more paper-free way of working.

Business Woman | iron Mountain

Learn more about Iron Mountain
Day Forward Scanning Services

Move to a more paper-free way of working.