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Transform your HR operations

Human resources solution

Manage your full digital employee record

Managing your human resources (HR) records can be challenging when they are in multiple formats and places and your workforce is hybrid. That’s why effective employee onboarding is crucial. Not only does it shorten the time it takes for new employees to become productive, but it can also provide a better employee experience and help to reduce turnover in the first months after hiring. Ensuring your employee documentation is complete, up to date, and being managed in compliance with ever-changing laws and regulations is a priority. Unfortunately, tracking missing acknowledgements and producing audit reporting is an inefficient and manually intensive process.

How it works

Features and benefits

State of HR information management


Jumpstart your digital transformation

Accelerate your digital transformation journey in 5 steps

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Put the “human” back in human resources  

Iron Mountain Human Resources solution is a software as a service (SaaS) offering that enables organizations to streamline HR processes, so that you can focus on employees rather than paperwork.

  • Securely access your HR records in the cloud
  • Boost collaboration and productivity through automated workflows
  • Integrate with eSignature and existing HR systems
  • Help meet legal retention obligations through Iron Mountain Policy Center
  • Provide a better employee experience and help reduce employee turnover

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How it works

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Unite physical and digital data


Digitize relevant HR documents. Once digitized, users can add commentary and enable audit tracking.

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Encrypted files stored in secure repository


Role-based permissions enable authorized users to access your digitized documents in a secure information management and content services platform 24/7. Integration options include eSignature and HR systems.

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Enable collaboration for document-centric processes


Automated workflows are built out based on key metadata. For legally defensible retention rules, you have the option to integrate into the Iron Mountain Policy Center.

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View and interpret key HR information


Dashboards provide a visual display of data and metrics for powerful insights. Reporting and alerts allow you to identify users who are out of compliance and to send reminders.

Features and benefits

With Iron Mountain Human Resources solution you’ll be able to:

Digitize your HR documents

Leverage Iron Mountain scanning experts, processes and infrastructure to convert your physical employee file record to digital through our extensive network of imaging centers. You’ll have the ability to upload files on your own.

Securely access and store your information

Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys that you own & manage. Role-based permissions enable authorized users to access the information that they need 24/7.

Find what you need, when you need it

Using optical character recognition (OCR) technology, the contents of your documents will be searchable by text or index, available for many file types and in 50+ languages.

Automate HR workflows for improved collaboration

Collaboration is easier with automated workflows built out based on key metadata. The solution has integration options with eSignature and other HR systems.

Unlock insights

View and interpret key HR information with dashboards that provide a visual display of data and metrics for powerful insights. Reporting and alerts allow you to identify users that are out of compliance and through integration with Iron Mountain send reminders.

Enable information governance

Our Information Governance Advisory Services team can help you customize your document retention rules.

Through integration with Iron Mountain Policy Center, you can ensure that your document retention rules are consistently applied to relevant documents.

Iron Mountain Policy Center
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The state of HR information management

Information management is one of the core accountabilities of HR, one that has become even more important as a result of the trend toward remote work arrangements.

Iron Mountain collaborated with to examine how HR departments are handling the challenges of information management.

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