Digital Mailroom Solution

It's time to address your mail
Digital Mailroom

Digital Mailroom Solution

It's time to address your mail

MANAGE YOUR ORGANIZATION’S MAIL WITH EASE AND SPEED

Organizations are trying to go “paper free,” but that isn’t fully possible when paper-based mail continues to arrive and your employees struggle to manage large volumes of inbound physical mail every month. On top of that, the rise in remote workforces makes it difficult to deliver paper mail to the correct owner, which can cause productivity delays.

Whether you plan on going back to the office, remaining virtual or a combination, freeing yourself from receiving and distributing physical mail is critical to move forward. Iron Mountain can help.

Transform Your Mailroom

With Iron Mountain Digital Mailroom solution, authorized employees can easily access and receive digitized versions of critical business mail – anytime, anywhere.

  • Securely access your digitized mail in the cloud
  • Boost collaboration and productivity through automated workflows
  • Integrate with existing systems such as email, Salesforce, and Microsoft Office suite
  • Reduce your physical footprint and related real estate expenditures
  • Pay one affordable, predictable monthly price
Premium Content Datasheets and Brochures Iron Mountain® Digital Mailroom Solution

Iron Mountain® Digital Mailroom Solution

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Jumpstart your digital transformation

Accelerate your digital transformation journey in 5 steps

How It Works

Iron Mountain Digital Mailroom solution is as easy to set up as it is to use.

  1. Instruct the postal service to redirect your mail to Iron Mountain secure facilities
  2. Our experts scan and automatically capture keywords for your mail
  3. You can search, access and auto-route digitized mail in our intuitive content services platform, Iron Mountain Insight®
  4. Only authorized people can view and share mail, with smart distribution
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DIGITAL MAILROOM SOLUTION FEATURES AND BENEFITS

Iron Mountain Digital Mailroom solution is a subscription solution that allows organizations to continue to access critical physical mail. This service enables you to:

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Go paperless

Leverage Iron Mountain scanning experts, processes and infrastructure to convert your inbound physical mail to digital through our extensive network of imaging centers.

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Quickly search

Using optical character recognition (OCR) technology through Google Cloud Vision API, the contents of your documents will be completely searchable by text or index, available for many file types and in 50+ languages.
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Securely protect your information

Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys that you own & manage. Role-based permissions enable authorized users to access only the information that they need.

Frequently Asked Questions

Each user is assigned to a user group, and user groups combine with metadata security rules to ensure that mail is properly routed to the correct people. Iron Mountain’s Implementation team ensures that the proper roles and security are in place for your organization to maintain data security and privacy.

Iron Mountain’s Implementation team meets with your organization to learn how your organization wishes to handle mail: by department, floor, individual, etc.

Iron Mountain then sets up your users, user groups and metadata security rules to ensure that the proper people have access to the mail. Many organizations also have an administrator who can update this hierarchy if, for example, you are out of office, and need your mail temporarily rerouted.

You are able to select from several disposition options for your physical mail:

  • Your physical mail is returned to you
  • Your physical mail is stored in an Iron Mountain record center
  • Your physical mail is shredded

Related Resources

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Additional Services We Provide

Coronavirus

COVID-related Services

As we navigate through the COVID-19 pandemic, the only constant we face is change. We’re changing the way we work and where we work. Along with these changes comes a new set of unique challenges.

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Iron Mountain Insight Enterprise Edition

Leverage powerful AI & ML capabilities powered by Google to mine your data and uncover new revenue stream opportunities and cost savings.

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Records and Media Storage

Securely store your physical and electronic records, media tapes, vital records and other assets offsite, with easy access when needed.

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Secure Shredding Services

Destroy your paper-based records, plastics and electronic media in a compliant, safe and cost-effective way.

Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience.

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Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience.