Iron Mountain document scanning and digital storage services

Digital Solutions

Document scanning and digital storage

Digitally transform your business and centralize your information

Gain secure, collaborative access to your information 

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a secure, scalable cloud platform, we help you find what you need when you need it most.

We can help you prioritize and achieve your goals through a series of backfile conversion and day-forward scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail. 

Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.

Digitization with DXP

Why digitize?

Today, organizations need to prepare for a scalable digital future, but much of their important, usable data is still locked up in paper documents that are difficult for employees to access or use. Scanning combined with secure, digital storage helps our customers:

desk

Support remote, hybrid workforces

Although 61.9% of companies are planning more remote work now and in the years to come1, hybrid and remote workforces struggle to access documents quickly and securely.

1https://squaretalk.com/remote-work-statistics

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Support remote, hybrid workforces

Customers report increased collaboration leading to 26,000 hours saved annually.
facility 3

Downsize real estate

Half of global companies plan to cut office space by 2026 2, with most expecting to cut their space by 10–20%.

2https://www.cnn.com/2023/06/06/business/global-companies-office-space-cuts/index.html

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Downsize real estate

Customers report reduced storage costs of $211K over 3 years.
legal 2

Aid in compliance

94% of annual compliance costs3 come from the labor-intensity of document and data management.

3https://www.nber.org/digest/20232/tracking-cost-complying-government-regulation

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Aid in compliance

Customers report better security and compliance processes, reducing time spent on auditing work by 25%.
brainstorming

Consolidate systems

Most content systems (74%) are not connected4 to other lines of business.

4https://www.ironmountain.com/resources/whitepapers/a/aiim-2023-state-of-the-intelligent-information-management-industry

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Consolidate systems

Customers report a 55% efficiency lift related to cataloging and understanding documents and information.
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Free up resources

Office workers spend between 7.6 and 12.5 hours per week5 searching for information.

5https://www.forbes.com/sites/forbestechcouncil/2019/12/17/reality-check-still-spending-more-time-gathering-instead-of-analyzing/?sh=20a5191628ff

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Free up resources

Customers report 40% faster time to documents and information and increased efficiency with $3.1M in savings over 3 years.
clean global

Support environmental, social, and governance (ESG) initiatives

According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.6

6https://www.epa.gov/greenerproducts/identifying-greener-paper

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Support environmental, social, and governance (ESG) initiatives

As physical information gets digitized and stored in InSight DXP, our Secure Shredding program is an option for paper disposition. The offering recycles all collected paper while ensuring compliance with federal, state and industry regulations.

How document scanning and digital storage works

You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.

How document scanning and digital storage works

Digitize, share, and collaborate with Iron Mountain InSight solutions

Unite your physical and digital information in Iron Mountain InSight® Digital Experience Platform (DXP). InSight DXP grows with your business, offering a comprehensive platform enabling you to expand your capabilities as your requirements change, including the ability to increase digital storage, number of users, and functionality, such as workflow automation.

Industry examples

Iron Mountain offers solutions for multiple industries, including but not limited to:

Why choose Iron Mountain for document scanning and digital storage

Iron Mountain brings more than 20 years of experience in document scanning, classifying, and digitally storing information in our highly secure, efficient, and extensive digitization network of 135 imaging sites across 46 countries scanning 2.4 billion images annually. At these volumes and footprint, Iron Mountain is one of the top digitization providers in the world, and applies our digitization and digital storage experience to help companies of all sizes and industries.

(Source: internal testing January 24, 2024 for images scanned in 2023).

  • 2.4 billion
    images annually
  • 135
    imaging sites
  • 46
    countries
  • 20+
    years

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