SECURE, COLLABORATIVE ACCESS TO YOUR INFORMATION
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. We can help you prioritize and achieve your goals through a series of Backfile Conversion and Day Forward Scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.
Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace and make handling of your information & its usage much easier.
If you want leadership to invest IN digitization, you have to provide measurable proof of the value of your efforts.
Scroll over each box & learn what to ask to calculate your organization’s return on (digital) investment.
HOW DOCUMENT SCANNING & DIGITAL STORAGE WORKS
You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how you can get better visibility into your information:
Digital Mailroom Solution
Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitized, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight®.
During the digitization process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitized mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.
With Digital Mailroom solution, you’ll be able to:
- Easily and quickly search your mail from one central, secure location.
- Improve collaboration with approval workflow capabilities
- Enable remote access to employees
- Manage predictable costs through our subscription service.