Document Scanning & Digital Storage Services
Document Scanning & Digital Storage Services
DIGITISE YOUR DOCUMENTS FOR SEAMLESS COLLABORATIONS
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.
As digital workplaces and hybrid work arrangements become the norm in Singapore, having remote access to documents is crucial for improving workflows and business efficiency. This is where Iron Mountain’s document digitisation services can help.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. We can help you prioritise and achieve your workplace digital transformation goals through a series of Backfile Conversion and Day Forward Scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail. All digital documents will be securely stored in our Digital Records Centre, where authorised users can find and share relevant scanned files anytime, anywhere.
Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace and make handling of your information & its usage much easier.
Jumpstart your digital transformation
FROM PAPER TO DIGITAL: MEASURING ROI TO GAIN LEADERSHIP BUY-IN
While the benefits of digital transformation are numerous, convincing leadership to invest in workplace digitisation is a common challenge. This is where the importance of showing measurable proof of return on digital investment comes in. Demonstrating tangible benefits, such as increased productivity, improved customer experience, and reduced costs, can help you make a compelling case for investing in technology and processes such as document imaging and secure cloud storage, and gain buy-in from stakeholders across the organisation.
Here are 4 questions you should ask to calculate your organisation’s ROI on workplace digitisation. Scroll over each box to learn more.
HOW DOCUMENT SCANNING & DIGITAL STORAGE WORKS
You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how you can get better visibility into your information:
Digital Mailroom Solution
Eliminate paper at your front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitised, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight®.
During the digitisation process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitised mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.
With Digital Mailroom solution, you’ll be able to:
- Easily and quickly search your mail from one central, secure location.
- Improve collaboration with approval workflow capabilities
- Enable remote access to employees
- Manage predictable costs through our subscription service.
Information Management and Content Services Solution
Digitise | Store | Automate | Unlock
Information Management and Content Services Solution
Digitise | Store | Automate | Unlock
DOCUMENT & FILE SCANNING SERVICES NEAR ME
At Iron Mountain Singapore, we offer document scanning services that move your organisation forward.
Whether you need a same-day scanning service or bulk scanning of thousands of archived and active files, Iron Mountain can help you transition to a digital workplace and future-proof your business. Here are some of the more specialised services that Iron Mountain offers:
FEATURES & BENEFITS OF DOCUMENT IMAGING
With Document Scanning & Digital Storage services you’ll be able to:
Free up space
Leverage Iron Mountain scanning experts, processes and infrastructure to convert physical documents taking up valuable space to digital.
Securely protect your information
Centralise access*
Quickly Search*
FREQUENTLY ASKED QUESTIONS ABOUT DOCUMENT SCANNING SERVICES
You can choose to take any of these actions after your physical documents are scanned and digitised:
Your physical documents are returned to you
Your physical documents are stored in an Iron Mountain offsite storage centre
Your physical documents are securely shredded
Iron Mountain’s scanning centres support various types of scanning, including large format scanning, and is able to scan most types of documents, including:
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Multiple formats between 4A0 to A10
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Large format documents up to 60 inches wide
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Bound books
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Archival records
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Employee Files or P-Files
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Microfilm (Roll Film, Microfiche sheets and Aperture Cards
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X-Rays (Medical, Dental, and Industrial X-Rays)
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Various types of Colored, Black and White, Single and Double Sided documents
Iron Mountain's onsite scanning services are available on a case-to-case basis, depending on the volume of documents to be digitised and the regulatory compliance surrounding the management of sensitive information.
At Iron Mountain, data security and confidentiality is our top priority. Our dedicated vehicles securely transports your documents with patented security, tracking, and auditable chain of custody. Physical documents are then carefully handled by our trained professionals. Upon document digitisation, all electronic information is encrypted at rest and during transmission across a secure network with access restricted by encryption keys. Once the digital documents are available in our secure cloud storage, you may authorise selected users to access only the information they need. The physical documents will then be returned to you, securely shredded, or safely stored in our offsite storage centres, depending on your preference.
All scanned documents undergo a strict quality assurance check where Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements through a statistical check or a 100% check depending on your requirements. Leveraging optical character recognition (OCR) technology, the contents of your documents are completely searchable by text or index, available to you in PDF, TIFF and Office Documents.
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