Support remote, hybrid workforces
Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.1
Digital business
Document scanning and digital storage
Digitally transform your business and centralise your information
Contact SalesSecure, collaborative access to your information
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. We can help you prioritise and achieve your goals through a series of Backfile Conversion and Day Forward Scanning programmes. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.
Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace and make handling of your information & its usage much easier.
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Why digitize?
Today, organizations need to prepare for a scalable digital future, but much of their important, usable data is still locked up in paper documents that are difficult for employees to access or use. Scanning combined with secure, digital storage helps our customers:
Support remote, hybrid workforces
Customers report increased collaboration leading to 26,000 hours saved annually.2
Downsize real estate
Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.3
Downsize real estate
Customers report reduced storage costs of $211K over 3 years.2
Aid in compliance
94% of annual compliance costs come from the labor-intensity of document and data management.4
Aid in compliance
Customers report better security and compliance processes, reducing time spent on auditing work by 25%.2
Consolidate systems
Most content systems (74%) are not connected to other lines of business.5
Consolidate systems
Customers report a 55% efficiency lift related to cataloging and understanding documents and information.2
Free up resources
Office workers spend between 7.6 and 12.5 hours per week searching for information.6
Free up resources
Customers report 40% faster time to documents and information and increased efficiency with $3.1M in savings over 3 years.2
Support environmental, social, and governance (ESG) initiatives
According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.7
Support environmental, social, and governance (ESG) initiatives
As physical information gets digitized and stored in InSight DXP, our Secure Shredding program is an option for paper disposition. The offering recycles all collected paper while ensuring compliance with federal, state and industry regulations.
The benefits of Document Scanning & Digital Storage services
With Document Scanning & Digital Storage services you’ll be able to:
Free up space
Leverage Iron Mountain scanning experts, processes and infrastructure to convert physical documents taking up valuable space to digital.
Securely protect your information
Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorised users to access only the information that they need.
Centralise access
You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs) and file shares, to centrally store scanned and digitally born documents for enhanced visibility, connection and access.
Quickly Search
Using optical character recognition (OCR) technology, the contents of your documents will be completely searchable by text or index, available for many file types and in 50+ languages.
- 84%Of organisations achieve payback in under 18 months
- 40%Employees can spend nearly half of their day looking for paper files
- £1M+Non-compliance fines can reach millions of pounds
- 56%Of organisations still rely on paper-based contracts and orders
How document scanning and digital storage works
You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how you can get better visibility into your information:
Workplace evolution
Eliminate paper at your “front door” with Iron Mountain’s Digital Mailroom service
Learn more about this innovative digital solution
Iron Mountain scans, indexes, and ensures quality control to meet your document conversion requirements.
With our Digital Mailroom solution, you’ll be able to:
- Easily and quickly search your mail from one central, secure location
- Improve collaboration with approval workflow capabilities
- Enable remote access to employees
- Manage predictable costs through our subscription service
Document Scanning & Digital Storage services
Why use document scanning and digital storage services?
- Leverage Iron Mountain scanning experts, processes, and infrastructure to convert physical documents taking up valuable space to digital, and free up some real estate.
- Securely protect your information. Your electronic information will be encrypted at rest and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorised users to access only the information that they need.
- You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs), and file shares to centralise access*, storing scanned and digitally born documents for enhanced visibility, connection, and access.
- Quickly search* using optical character recognition (OCR) technology. The contents of your documents will be completely searchable by text or index, available as many file types in more than 50 different languages.
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