Iron Mountain Workflow Automation – for accounts payable

Business challenge

You’re responsible for ensuring that invoices are paid and processed with speed and accuracy. That’s a big job when you’re mired manual processes and your invoices arrive in mix of electronic and paper formats. When you’re forced to spend your time and focus on reviewing, matching, coding and keying all of your invoices, it seems impossible to achieve strategic goals such as lowering transaction costs, streamlining processes and ensuring that the savings negotiated by procurement are actually realised. There are tools available that could automate your processes, increase efficiency and reduce the time you spend on administrative tasks, yet capital and IT investments for an AP system are challenging in the current business environment.

How this affects you

• Paper invoices slow processing time, increase transaction costs and introduce risks associated with manual data entry errors.
• Time to focus on exceptions is compromised by the need to touch routine invoices.
• Visibility and data analysis for executive decision making is challenging.

What if you could

• Reduce employees involvement to exception processing?
• Increase speed and accuracy while lowering transaction costs?
• Improve your controls, tracking, process visibility and information availability?

Iron Mountain® Workflow Automation™ – for accounts payable

With Workflow Automation – for accounts payable you’ll be able to eliminate paper, improve your controls and streamline your processes. You’ll have the tools you need for a smooth and speedy month-end close.

You’ll be able to reduce human touches by automating the matching of invoices to POs and receipts. You’ll also be able to automate the distribution of invoices that are not connected to a receipt or PO to an authorised individual for review and approval. And when you automate the generation of notifications and escalations, items routed to others for action won’t go missing or get delayed in a bottleneck.

Configurable dashboards provide you, and your executives, with a visual display of data and metrics for powerful insights – all conveniently centralised. All of this is possible without burdening your IT department.

When you use Workflow Automation – for accounts payable, you’ll be better able to protect your organisation from risks associated with compliance, security and privacy lapses. You’ll have an audit trail with documentation that tracks changes and activities that have been performed on folders and files.

We take data centre safeguarding and compliance seriously. Your information will reside securely within a data centre infrastructure that is directly managed by Hyland. Your data will be encrypted at rest and during transmission across a secure network. In the unlikely event that documents are accessed by an unauthorised person, the data will not be viewable.

The Workflow Automation – for accounts payable is available with the following complementary services, to create a solution that can remove paper from your information management responsibilities:

• Document Imaging Services
• Secure Storage Services

With our Secure Storage Services, you can have invoices and other paper documents scanned and indexed, with metadata applied, for easy data retrieval.

With our Secure Storage Services, you’ll protect your valuable physical records and documents and wrap a records management programme around them.

With the Iron Mountain® Workflow Automation™ – for accounts payable you’ll gain the benefits of best-in-class technology, while avoiding capital investment and IT burden. You’ll leverage our ability to link your physical and electronic records, wherever they reside, industry best-practice processes, facilities and personnel and our 65+ years experience protecting customers’ information security and privacy.