Document Scanning and Digital Storage

Scanning your documents into a secure, collaborative workplace

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure and a modern, secure cloud storage repository, Iron Mountain Document Scanning and Digital Storage services enable you to take the first step on your digital transformation journey. We can help you prioritise and achieve your goals through a series of Backfile Conversion and Day Forward Scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.

Your document scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace and make handling of your information & its usage much easier.

Why choose Iron Mountain as your document scanning partner?

Over the course of the last 70 years, Iron Mountain has been trusted by organisations all over the world to look after their critical information and data, and we have become leading experts in all things document scanning and digital storage. With over 230,000 customers in 50+ countries on five continents, Iron Mountain continues to grow and hone our scanning expertise. The breadth of our expertise, including information management and governance, physical storage and data insights allows your business to not only have your documents scanned and safely stored but allows you to maximise all of your data.

Learn How North West Anglia NHS Trust improved productivity and patient care by digitising records Iron Mountain works with many high profile clients to scan and store their critical documents securely, so that they are accessible at a moments notice.

We know that having a robust document storage solution is critical to the success of any business, and we can assure you that regardless of your business requirement, we can customise our document scanning solution to suit your needs.

Document Scanning benefits

With Document Scanning & Digital Storage services you’ll be able to:

• Leverage Iron Mountain scanning experts, processes, and infrastructure to convert physical documents taking up valuable space to digital, and free up some real estate.
• Securely protect your information. Your electronic information will be encrypted at rest and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorised users to access only the information that they need.
• You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs), and file shares to centralise access*, storing scanned and digitally born documents for enhanced visibility, connection, and access.
• Quickly search* using optical character recognition (OCR) technology. The contents of your documents will be completely searchable by text or index, available as many file types in more than 50 different languages.

*available through storage in Iron Mountain InSight^®