Offsite Records and Document Storage

Preserve and protect your records in highly secure and compliant facilities.

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Trust the Records and Information Management (RIM) experts

Records and information are the lifeblood of any organization. Managing and protecting these valuable assets is a must.

Iron Mountain’s RIM professionals will work with you to identify records for relocation to our secure off-site records storage facilities, where they’ll be tagged and classified using your own terminology, tracked with RIFD labels, and made available on our intuitive Iron Mountain Connect™ web portal, so you quickly locate and retrieve your information as needed.

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The Proof is in the Building

Iron Mountain Records Centers adhere to key facility requirements for:

  • Security. Inclusive of construction, perimeter security, entry security, interior security and security planning.
  • Fire Safety. Preventative measures with proven fire-safe construction and dependable water supplies.
  • Environmental Controls. Comprehensive environmental conditions that safeguard your records from the elements.

Consistent Chain of Custody

Iron Mountain has developed proven workflows to deliver the highest level of security and accuracy. Plus, our InControl® solution protects information in transit with patented security features and tracking.

People You Can Trust

Iron Mountain adheres to strict security requirements. We conduct rigorous background checks, employee screenings and formalized training to ensure the highest standards of security are maintained when protecting and storing records.

Offsite Doesn’t Mean Offline

The Iron Mountain Connect Records Management application provides online management of your boxes and files, including metadata, searching, tracking and processing of service requests. With just a few clicks, you can search through your offsite inventory, locate what’s required to satisfy an internal or external request and arrange for it to be quickly scanned or delivered by one of our vetted and trained employees. You can free-up valuable real estate and staff by moving boxes and files to Iron Mountain—without sacrificing visibility to your information assets. And you’ll have rapid access to high-activity files using our Open Shelf File Storage solution.

Benefits of storing physical documents in an offsite commercial records centre

Why choose Iron Mountain for offsite records archiving

facility 2

The proof is in the building

Iron Mountain Records Centers adhere to key facility requirements for:

  • Security. Inclusive of construction, perimeter security, entry security, interior security and security planning.
  • Fire Safety. Preventative measures with proven fire-safe construction and dependable water supplies.
  • Environmental Controls. Comprehensive climate-controlled environment that safeguard your records from the elements.
person working at computer

Consistent chain of custody

Iron Mountain has developed proven workflows to deliver the highest level of security and accuracy in documents and records storage. Plus, our InControl® solution protects information in transit with patented security features and tracking.

male customer

People you can trust

Iron Mountain adheres to strict security requirements. We conduct rigorous background checks, employee screenings and formalised training to ensure the highest standards of security are maintained when protecting, storing and retrieving records.

mobile backup

Offsite doesn’t mean offline

The customer’s Web Portal Records Management application provides online management of your boxes and files, including metadata, searching, tracking and processing of service requests. You can free-up valuable real estate and staff by moving boxes and files to Iron Mountain—without sacrificing visibility to your information assets. And you’ll have rapid access to high-activity files using our open shelf file storage solution.

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Storage designed for your needs

  • Specialised storage
  • Underground storage

Specialised storage

If you have specialized storage needs, such as preserving larger volumes of records or materials that require special environmental controls, Iron Mountain can design and create a customized vault to meet your specifications.

Features include:

  • Climate-controlled storage for materials that require definitive environmental and relative humidity specifications.
  • Separate vault storage for film, magnetic and mixed media to prevent cross contamination.

Underground storage

The Underground is a secure information storage facility that lies 220 feet below ground in a former limestone mine, making it ideally suited to preserve information against extreme temperature or humidity, natural disasters and pests. Features include:

  • Exceptional Security: Armed guards, 24/7 monitoring, and leading-edge technology.
  • Environmental Protection: Vaults maintain specified temperature and relative humidity conditions for medium-term and extended-term storage conditions.
  • Options for Private or Shared Vaults.
Why work with Iron Mountain?

Why Iron Mountain?


We have the experience and expertise to streamline your business while keeping your customers’ data safe—and secure. We are especially proud to partner with organisations like yours. Together, we elevate the power of your work.


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