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Digital transformation: Are we there yet?

Let’s take that next step together

It’s rare to find an organisation today with 100% paper for its workplace needs. At some point, leaders have taken small steps to digitise their files and processes. However, this hybrid option is not only inefficient, but it also hinders business resilience and growth.

Digital transformation:

Helps automate administrative processes
Enhances the end-user experience
Provides deep analytic insights
And, if done right, it can optimise workflows, eliminate data silos, improve security, and reduce costs

So, why haven’t organisations fully jumped on board?

Most organisations believe they’re already on the path to digital transformation. However, we’ve found that there are a few areas that go unaddressed when leaders look to tackle this initiative. Below, we’ve outlined the five necessary steps to take to fully immerse your team in the digital transformation process.

Five steps to digital transformation

From Today To Future-Ready: How To Progress On Your Digital Transformation Journey

Step 5 - Unlock
Step 4 - Automate
Step 3 - Store
Step 2 - Digitise
Step 1 - Identify

Step 1 - Identify

Not every file needs to be digitised. Implementing a “scan everything” process does not solve the root problem of figuring out what your team has, its retention date, and its level of importance to the business. By identifying what to scan, store, or defensibly destroy, you’ll save your team time and money.

To help your team identify what to keep, check out:

How to develop a relevant and effective information governance strategy

The AIIM community has long connected the excessive amount of information flowing into our organizations with the risk and cost it carries.

Smart Sort destroy records in financial services

Iron Mountain Smart Sort helps the financial services identify retention schedules and destroy records to achieve efficiency and compliance screen reader support enabled.

Digital transformation - Step 2 - Digitize

Step 2 - Digitise

Through the document digitisation process, you’re expanding accessibility and increasing productivity on your work projects. Right now, and maybe for the foreseeable future, employees are working in a hybrid work style. This means there is a mixture of physical and digital files that results in a lack of accessibility, which then impacts productivity.

Not sure where to start digitising? Read these:

Step 3 - Store

Rather than spending hours digging through file cabinets, you can now find your information in an easily accessible, centralised, secure digital storage repository that’s future-proofed from any unforeseen situations. By removing unnecessary physical storage, you’ll have more options to create a flexible workspace.

Flexible cloud storage platform; find the right storage for your team here:

Step 4 - Automate

Your team can now create automated workflows for document-centric processes, which eliminates repetitive, time-consuming tasks and frees your team for more valuable work. With this comes increased productivity and more opportunities for brainstorming new ideas.