Records and information management
Transform your workplace with Iron Mountain Clean Start
Optimise space, reduce risk, and enhance sustainability
Contact SalesObstacles and risks faced during real estate changes
The world is continually changing, and so is the way we work.
Whether employees are remote, onsite, or hybrid, many organisations are rethinking their office spaces and work processes to create working environments that promote collaboration, improve engagement, encourage innovation, and increase satisfaction.
Planning for and executing these real estate changes, however, isn’t always easy. Obstacles such as file cabinets, obsolete IT assets, furniture, and cluttered employee workstations can take up valuable space, create risk, decrease productivity, and make project execution difficult.
Overcome these obstacles and risks; unlock the full potential of your workplace with Clean Start.
- 90%
A recent IDG Study indicated that 90% of organisations are planning on making changes to their workplace within the next 6–12 months.
IDG - 87%According to a recent CBRE study, 87% of corporate real estate leaders are focused on portfolio optimisation as a top priority.
What does the future of your workplace look like?
Select your workplace goal to learn how Clean Start can help
Years of normal operations and employee turnover can leave the workplace cluttered and disorganised.
In addition to negatively impacting productivity, collaboration, and space usage, employees may not be motivated to return to and work from a messy office.
A recent study from the Economist indicates that 93% of organisations are ready to clean up legacy information assets, however executing a clean up project in-house could consume valuable resources and even lead to the risk of data breach.
Our Clean Start experts can help you maximise your space and reduce clutter through the secure and sustainable consolidation or recycling of:
- Paper records
- File cabinets
- Outdated IT assets
- Employee workstations
- Other information assets
- Office equipment
Moving or restacking an office space can be stressful, and the last thing you need is the risk of exposing your organisation to a data breach during project execution.
Unfortunately, confidential information located in filing cabinets, storage closets, and at employee workstations not only creates risk but can also waste valuable space.
While some organisations turn to traditional moving or real estate services companies for help, most don’t have the expertise, trained and vetted employees or secure chain of custody to handle paper records, IT assets, and other sensitive materials.
Iron Mountain Clean Start can help with a complete set of services that you need for a successful move or restack, all under a single vendor and following our unique approach to project planning and execution:
- Pack, move, and store records offsite
- Securely shred outdated documents
- Sort, pack, and move employee workstations
- Disposition or remarket obsolete IT assets
- Move furniture and equipment from site to site
- Store pallets and equipment offsite
- Decommission furniture, fixtures, and equipment
- Transition to a digital workplace
Clean Start can support a successful and secure move or restack project execution, while also helping you to optimise space usage in your new or refreshed workplace.
As employee work habits evolve, so does the need for physical office space.
A recent CBRE survey found that 87% of corporate real estate leaders are focused on portfolio optimisation as a top priority, however closing an office location is never as simple as turning the lights off and locking the doors.
Sensitive information assets located throughout the facility, often commingled with personal employee items and office equipment, can expose your organisation to a data breach if not properly handled and managed.
While traditional moving companies and real estate service companies can support office closure projects, most don’t have the expertise, trained and vetted employees, or secure chain of custody to handle and manage your organisation’s most valuable assets correctly.
- Pack, move, and store records offsite
- Securely shred outdated documents
- Decommission furniture, fixtures, and equipment
- Disposition or remarket obsolete IT assets
- Move furniture and equipment from site to site
- Sort, pack, and move employee workstations
- Store pallets and equipment offsite
- Move and/or store artwork
Best of all, Iron Mountain can provide all these services and more under a single vendor with our unique approach to planning and executing your office closure.
Real estate portfolio optimisation and merger and acquisition (M&A) activity are experiencing record activity levels as companies look to identify synergies and cost savings, and drive transformational change.
However, portfolio-wide real estate initiatives and M&A integration can be impeded by obstacles such as widely dispersed facility locations, large volumes of files or other assets, and conflicting processes and tools for sharing and protecting information.
Turn to Iron Mountain Clean Start to successfully navigate portfolio-wide real estate initiatives and M&A activity. With experts and resources located throughout the world, our team can help to:
- Dispose or recycle obsolete or redundant assets
- Unite compliance and retention policies
- Eliminate stand-alone processes and policies
- Securely close unneeded office locations
- Identify and address security breach risks
- Adapt to a digital future across the organisation
Whether you need support for a single office, or a standardised process to support the integration or closure of multiple locations, turn to Iron Mountain to simplify project management under one vendor.
How Clean Start works
2. Recommend
3. Execute
Learn more about how Clean Start has helped organizations optimize space, reduce risk, and enhance sustainability
Energy company securely repurposes office space with Iron Mountain Clean Start
An American energy organisation was looking to clean up and repurpose office space at a refinery to increase productivity, streamline operations, and reduce costs.
Iron Mountain Clean Start® healthcare and life sciences
Across healthcare and life sciences, organisations are reimagining their operations and restructuring their workplace by adapting processes to run more efficiently and build resiliency. Shaping the future of work could mean consolidating your real estate portfolio, redefining your operations and supporting a hybrid workforce. Iron Mountain's Clean Start program can help accelerate that transformation.
Iron Mountain Clean Start® financial services
Empower compliance and mitigate risk in financial services with Iron Mountain's Clean Start® solution. A comprehensive approach for secure information management.
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It’s easy to get started
After learning about our Clean Start capabilities, contact us to connect with a Clean Start expert and get started with your complimentary on-site assessment and recommendation report today.
Frequently asked questions
Whether you’re rethinking or closing office space, navigating mergers and acquisition (M&A) activity, need to become more organised, or want to implement standard processes for managing information and data during real estate changes, we’re here to help.
What are the risks of workplace transformation?
Years of normal operations and employee turnover can leave the workplace cluttered and disorganised. Confidential information and assets located in filing cabinets, storage closets, and at employee workstations not only creates risk but can also waste valuable space.
While traditional moving companies and real estate service companies can support office closure projects, most don’t have the expertise, trained and vetted employees, or secure chain of custody to correctly handle and manage your organisation’s most valuable assets as you make changes to your real estate.
How can workplace transformation support my organisation’s shift to hybrid work practices?
As more organisations allow their workforce the flexibility to combine remote and office work, it is important to ensure a seamless transition to this new way of working.
While working virtually, employees will expect easy and quick access to both digital and physical information, in addition to tools that facilitate seamless collaboration.
Wherever or however they work, it is important that organisations stay in tune with employees’ preferences and industry best practices as they transform their workplace.