Document Scanning & Digital Storage Services

On-call digitisation.

We scan what you need when you need it.

Our Image on Demand is a flexible document scanning service that adapts to your business needs. Keep your documents organised and safe with Iron Mountain.

Use Iron Mountain Connect™, our web-based customer hub, to select the document you would like to have imaged from among the physical records and documents that you have stored with us.

Our team then carefully retrieves, prepares, and scans the document. After scanning, we return the document to its original storage location. We provide you with secure, easy access to the digital document. This pay-as-you go service minimises costs by allowing you to image only the paper files that you need.

Protocols for ensuring the highest level of data transmission security

Digital files provided are implemented using Secure Socket Layer (SSL), a protocol for transmitting documents via the Internet using encryption technology. This ensures an extremely high level of data transmission security through 1024-bit encryption technology. As information is transferred between the server and the Web clients, all data is encrypted. The solution uses server-side certificates to encrypt the data using SSL for the Web application.

Any Internet traffic that lands on the clear text site using Hypertext Transfer Protocol (HTTP) will be redirected to the secure port for Hypertext Transfer Protocol Secure (HTTPS). When using Web services integration, a two-way authentication is employed using both client-and server-side certificates. All unauthorised requests are rejected. If a customer uses FTP (file transfer protocol) for ingesting assets/documents, access is provided through a secure FTP channel that assigns each customer a unique user name and password. All data is securely and separately stored.

Secure Storage, Instant Access

Search for, retrieve and share the information you need from any location on any device

The Digital Records Centre is an electronic repository where you can securely store, find and share the digital files that Iron Mountain has created from paper or other media formats or original digital documents. Authorised users can search for, retrieve and share the information they need 24/7, from any location and on any device.

It's time to go digital

Move to a more paper-free way of working

Stop perpetuating paper in your workplace. Start your digital transformation – scan, index and convert your paper documents when they are produced or received in the normal course of business. Processing paper document slows down your business and inherently increases privacy, security and compliance risks. Our experts will help you cut paper off at the pass.

We will work with you to identify the points at which paper enters your department or organisation and establish a program that prevents paper documents from entering your workplace. The paper documents reroute to an Iron Mountain facility to be scanned and indexed – giving your staff immediate digital access to the imaged documents.

Whether your goal is big – stopping the flow of inbound paper mail to your entire organisation, or small – removing paper from a single workflow or department, we can help you realise your goal.

Learn more about how our Digital Mailroom solution helps customers say goodbye to paper mail.

It's time to go digital

Unlock the value of information in your stored paper records and documents

Our experts will help you establish a fast, efficient process for the strategic conversion or your paper records and documents to a digital format. This increases access and reduces storage costs.

Converting all of your legacy paper records to digital files doesn’t make financial sense and can be a daunting task. Instead of doing all your scanning at once, we can help you prioritise and achieve your goals by segmenting it into a series of backfile conversion projects or by establishing Day Forward Scanning and Image on Demand programs.

Unlock your paper-burdened workflows

Work more digitally and increase efficiency with document digitisation

Iron Mountain is a secure option to accelerate your transition to a more digital workplace by utilising an integrated document imaging and indexing service.

Our team will work with you to create a document imaging solution designed to achieve your short-and long-term objectives. Based on your needs and expectations our experts will recommend ways to increase efficiency by managing your information digitally.

Digitising physical documents with our document imaging services will optimize your business applications and better leverage your technology investments. Fast, secure access positions you to meet compliance objectives and other business obligations.

Secure, digital access to your physical documents stored in Iron Mountain Records Centres

Iron Mountain Digital Retrieval Service is a subscription service for customers looking to digitise high volumes of their physical records currently stored in Iron Mountain Records Management Centres.

Fast, easy digital retrieval of your off-site records

In light of a growing mobile workforce and increasing regulatory pressure, companies like yours need to address complex information requirements. You have physical files that are stored offsite in an Iron Mountain Records Centre that you need to access to maintain business continuity. You need a way for your team to access the information in your files and boxes while they work remotely and are unable to receive physical deliveries.

Through a combination of Iron Mountain’s document scanning expertise and infrastructure, our Digital Retrieval Service enables your organisation to have rapid access to the information they need in a digital form. You’ll be able to access your newly digitised documents and enable remote access to your employees.

How digital retrieval service works

Iron Mountain Digital Retrieval Service is a subscription service for customers looking to digitise high volumes of their physical records currently stored in Iron Mountain Records Management Centres. Once your documents are digitised, they can be accessed through sFTP.

You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how the service works.

Read the solution brief