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Digital transformation: Are we there yet?

Leverage and manage critical assets in a hybrid physical and digital environment

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It’s rare to find an organisation today with 100% paper for its workplace needs. At some point, leaders have taken small steps to digitise their files and processes. However, this hybrid option is not only inefficient, but it also hinders business resilience and growth.

Digital transformation:

  • Helps automate administrative processes
  • Enhances the end-user experience
  • Provides deep analytic insights
  • And, if done right, it can optimise workflows, eliminate data silos, improve security, and reduce costs

So, why haven’t organisations fully jumped on board?

Most organisations believe they’re already on the path to digital transformation. However, we’ve found that there are a few areas that go unaddressed when leaders look to tackle this initiative. Below, we’ve outlined the five necessary steps to take to fully immerse your team in the digital transformation process.

Five steps to digital transformation

From Today To Future-Ready: How To Progress On Your Digital Transformation Journey

Step 1 - Identify

Not every file needs to be digitised. Implementing a “scan everything” process does not solve the root problem of figuring out what your team has, its retention date, and its level of importance to the business. By identifying what to scan, store, or defensibly destroy, you’ll save your team time and money.

 

Digital transformation - Step 1 - Identify

To help your team identify what to keep, check out:

Digitising 101 for records and information management

Why digitise? Mismanaged information can slow down your processes, frustrate your customers and reduce efficiency. Not to mention burden your business with the cost of storing paper in premium-priced office space. Your records retention schedule and investment in secure offsite storage combined with intelligent digitising will give you access to the information you need when you need it. Learn more.

Digital transformation - Step 2 - Digitize

Step 2 - Digitise

Through the document digitisation process, you’re expanding accessibility and increasing productivity on your work projects. Right now, and maybe for the foreseeable future, employees are working in a hybrid work style. This means there is a mixture of physical and digital files that results in a lack of accessibility, which then impacts productivity.

Not sure where to start digitising? Read these:

Paper may be putting your bank at risk—go paperless!

Transform your consulate process - go paperless!

With Iron Mountain, you can quickly and confidently make decisions about your legacy files to enable more compliant and efficient records management.

Step 3 - Store

Rather than spending hours digging through file cabinets, you can now find your information in an easily accessible, centralised, secure digital storage repository that’s future-proofed from any unforeseen situations. By removing unnecessary physical storage, you’ll have more options to create a flexible workspace.
Digital transformation - Step 3 - Store

Flexible cloud storage platform; find the right storage for your team here:

Iron Mountain Insight®

Learn how Iron Mountain InSight provides actionable business insights and predictive analytics through Machine Learning (ML) - based classification of a company’s physical and digital information.

Iron Mountain InSight® security whitepaper

Digital transformation - Step 4 - Automate

Step 4 - Automate

Your team can now create automated workflows for document-centric processes, which eliminates repetitive, time-consuming tasks and frees your team for more valuable work. With this comes increased productivity and more opportunities for brainstorming new ideas.

Free up your team’s time through automation. Learn more here:

Iron Mountain® Workflow Automation™

Iron Mountain® Workflow Automation™ replaces email-centric tasks with manageable, secure digital processes.

Evolving digitally with HR automation

Iron Mountain® Digital Mailroom solution

You are likely all too familiar with the challenges that working with paper based information presents to the efficiency of your employees and to the information security, privacy and compliance requirements of your organisation.

Step 5 - Unlock

By digitising your files and applying advanced analytics, your team can identify patterns, trends, and other valuable information.
Digital transformation - Step 5 - Unlock

Learn how your team can unlock its data:

Iron Mountain InSight™ Platform

Connect your information in a scalable cloud repository.

Transform your vital records registration processes

Registry offices typically cover a range of civil registration services. They have the responsibility to deliver copies of official documents to citizens such as birth, marriage and death certificates, and in some cases they are the ultimate repository of these records.

The National Archives case study: accelerating transition of digital records using artificial intelligence

The UK government needed to find an efficient way of handling the first batch of documents from the dawn of the digital age. These were due to be placed in The National Archives under the 20-year rule for preservation of records of historical value.

Information Management and Content Services Solution

Digitise | Store | Automate | Unlock
Learn more

Information Management and Content Services Solution

Explore our services

Document Scanning & Digital Storage Services

Digitally transform your business and centralise your information

InSight Intelligent Document Processing

Digitise, store, automate, and unlock the power of your data through the power of automation

Digital Mailroom solution

Streamline mail operations and connect data digitally across organisational silos. The Iron Mountain Digital Mailroom solution is a purpose-built software as a service (SaaS) offering that allows you to eliminate paper at your front door.

Smart Records Cleanup Suite

A suite of solutions for your records inventory

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