Support remote, hybrid workforces
Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.1
Digitally transform your business and centralise your information
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most.
We can help you prioritise and achieve your goals through a series of backfile conversion and day-forward scanning programmes. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail.
Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.
If you want leadership to invest in digitisation, you have to provide measurable proof of the value of your efforts. Scroll over each card and learn what to ask to calculate your organisation’s return on (digital) investment.
Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.1
Customers report increased collaboration leading to 26,000 hours saved annually.2
Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.3
Customers report reduced storage costs of $211K over 3 years.2
94% of annual compliance costs come from the labor-intensity of document and data management.4
Customers report better security and compliance processes, reducing time spent on auditing work by 25%.2
Most content systems (74%) are not connected to other lines of business.5
Customers report a 55% efficiency lift related to cataloging and understanding documents and information.2
Office workers spend between 7.6 and 12.5 hours per week searching for information.6
Customers report 40% faster time to documents and information and increased efficiency with $3.1M in savings over 3 years.2
According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.7
You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.
Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitised, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight®.
During the digitisation process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitised mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.
With our Digital Mailroom solution, you’ll be able to:
Digitise, store, automate, and unlock the power of your data through the power of automation
More than 100 information governance experts are ready to help grow your programme with a comprehensive approach.
Strategic cloud data management and secure data storage with a trusted partner
*available through storage in Iron Mountain InSight®
The Digital Records Centre is an electronic repository where you can securely store, find and share the digital files that Iron Mountain has created from paper or other media formats or original digital documents. Authorised users can search for, retrieve and share the information they need 24/7, from any location and on any device.
Digitise your workplace office with The Digital Records Centre and you can:
Our experts will help you establish a fast, efficient process for the strategic conversion or your paper records and documents to a digital format. This increases access and reduces storage costs. Backfile Conversion can help you:
Our team will work with you to create a document imaging solution designed to achieve your short-and long-term objectives. Based on your needs and expectations our experts will recommend ways to increase efficiency by managing your information digitally.
Digitising physical documents with our document imaging services will optimise your business applications and better leverage your technology investments. Fast, secure access positions you to meet compliance objectives and other business obligations.
Use Iron Mountain RS-Web, our web-based customer hub, to select the document you would like to have imaged from among the physical records and documents that you have stored with us.
Our team then carefully retrieves, prepares, and scans the document. After scanning, we return the document to its original storage location. We provide you with secure, easy access to the digital document. This pay-as-you go service minimises costs by allowing you to image only the paper files that you need.
Digitise, store, automate, and unlock the power of your data through the power of automation
More than 100 information governance experts are ready to help grow your programme with a comprehensive approach.
Strategic cloud data management and secure data storage with a trusted partner