Transform paper into energy - Iron Mountain paperless solutions for the energy sector

Business challenge

Energy companies need to maintain compliance with a large and evolving set of regulations, with a growing focus on sustainability. An abundance of paper records can count against sustainability efforts, consuming trees and providing ample landfill fodder. At the same time, a mix of physical and digital documents makes it difficult for users to get information where and when they need it, while maintaining data security and compliance.

Impact

Sustainability is a growing concern for organizations worldwide, but half of business waste is paper.¹ Business correspondence alone releases 750,000 metric tons of CO₂ annually—which would take 12 million trees 10 years to offset.² Plus, paper consumes the budget for the paper and for the paper storage.

The energy industry has a legacy of physical records stored in multiple locations. Most also have multiple departmental silos, with mergers, acquisitions, and divestitures further complicating records management. It’s no wonder employees report spending 25% of their time looking for documents, information, or people.³

Evolving environmental standards create a complex regulatory landscape. Massive collections of non‐digital documentation and siloed data systems impede transparency and auditability while complicating data security.

What if you could

Digitizing physical assets and aggregating them with digital‐native assets in an intelligent document processing system can help you overcome traditional energy sector data challenges to:

• Become paperless or paper‐light, contributing to sustainability goals while reducing costs.
• Increase efficiency and productivity, saving employee hours previously spent searching for archived or misplaced records, physically updating files, and printing paper documents.
• Improve your data security and compliance capabilities.

Download the guide to learn how the Iron Mountain Paperless Energy solution can help you.

¹The World Counts, Paper Waste Facts, accessed May 2023.
²Calculation: USPS emitted 1.7 million metric tons of CO₂ between 2018 and 2020, and 87% of USPS mail is sent by corporate accounts. Sources: Salon, The Postal Service plans to spend billions on gas‐powered vehicles, March 2022. eCo₂ Greetings, The Carbon Footprint of Email vs Postal Mail, October 2021. United States Environmental Protection Agency, Greenhouse Gas Equivalencies Calculator, April 2023.
³Human Resources Director magazine, Employees waste at least ‘two hours a day’ searching for what they need to work, February 2022.