Leave paper behind with modern banking solutions from Iron Mountain

Financial services

Banking

Advancing digital transformation for British banks

Banks are facing the challenges of digital transformation in their industry and are working to implement a strategy to digitise paper-based processes.

Today, most banks operate in a hybrid environment of paper and electronic information, and this means time is wasted searching for and processing documents. As we move toward the paperless bank branch, new customer records, operational records, and legacy records will be digitised for greater accessibility, efficiency, and compliance.


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Banking Solutions use cases

Fraud Analytics

Challenge: A major US bank was experiencing a high level of check fraud. As a result, it became necessary to review a very large number of previously processed checks in a very compressed time frame. The bank did not have the equipment, manpower, or data capture expertise and technology to process these checks within the deadline.
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Capabilities: Iron Mountain quickly configured a solution to receive the previously imaged checks, capture the required metadata using both automation and manual techniques, and then fed that data back to the customer.
Value prop:

  • Met required deadline and completed necessary analysis to inform their fraud system
  • Leveraged the Iron Mountain solution for incident management and day-forward monitoring

Backfile imaging for improved access

Challenge: A global financial services company was consolidating facilities nationwide, looking at how to best utilise available space. The company struggled to manage physical files, which at the time were being stored in cabinets located near specific employees who needed access to those particular files. The goal was to simplify access to these files for authorised employees as the company transitioned to a more mobile and remote workforce.
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Capabilities: Iron Mountain partnered with the customer to create and execute a holistic solution to back file highly active images and store, microform and deploy an image on demand solution for the less active files. A day forward plan was put in place for image capture and born digital documents to optimise business processing and enable employee access to information.

Value prop:

  • Lowered operating expenses
  • Reduced cycle times
  • Greater control and visibility into processes
  • Optimised spend with day-forward process
  • Uniform indexing scheme to manage older documents

HR document inventory management

Challenge:A global professional services firm was looking to better manage human resources files, including maintaining a proper inventory of current documents. This was becoming more challenging, particularly as they rolled out a hoteling strategy that allowed an already mobile workforce even more flexibility to work anywhere.
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Capabilities: Iron Mountain created a centralised capture process to ingest Human Resources documents as they are received, validated those documents with the client’s HR database and provided an inventory of the document types along with other attributes to maintain replacement dates.

Value prop:

  • Reduced duplicate and ghost files
  • Reduced costs for processing incoming documentation
  • Greater compliance with up to date paperwork for employees

Data Centres

Challenge: A multinational investment bank and financial services company needed to identify a data centre solution that allowed it to scale rapidly to meet increasing market demand while supporting its commitment to sustainability and security of customer assets. The provider also needed to be able to meet aggressive delivery timelines to ensure proper time-to-market.
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Capabilities: The company chose an Iron Mountain modular data centre as the ideal solution to its data centre initiative. This delivered data centre PUE near 1.1, which reduced waste and addressed the sustainability requirement. The MOD also provided a self-contained environment for added security and scalability.

Value prop:

  • Scalability
  • Sustainability
  • Fast Time-to-Market
  • 75%

    Reduction in money laundering case resolution times through the use of AI

    Attivio
  • $270 billion

    Yearly cost to banks of meeting compliance – nearly 10% of operating costs

    International Banker
  • Big 4 Banks
    ll of the Big 4 UK banks, and many more, trust and work with Iron Mountain
  • 2,500
    2,500 financial services institutions use Iron Mountain’s solutions and services
Everybody jumped on the digital bandwagon 10 years ago and nobody thought about purging.
Amy KeithPhysical Security Officer and Business Continuity Plan Manager, Purdue Federal
People in the financial services industry love their paper and hate to get rid of it…. Policy center was an immense weight off our shoulders in trying to map the documents to the citations. There is no way the internal group could have gotten it done on their own.
Johanna DowneyCompliance Officer, Purdue Federal

Frequently asked questions   

As the banking industry moves ever closer toward the paperless branch model, more and more banks face challenges presented by digital transformation. Here are answers to questions we’re often asked—including how we can help.

How can Iron Mountain help my banking institution prepare for what comes next?

Whether you’re looking to accelerate digital transformation, ensure protection of information, or enhance compliance and gain efficiencies within your bank, partnering with Iron Mountain means building greater business resilience to help you withstand whatever comes next.

How can Iron Mountain help with data management?

Iron Mountain is your trusted partner for strategic cloud data management, throughout the entire data lifecycle. Whether you need to archive, back up, or recover your data, we can recommend a multi-tiered data storage approach to better protect, preserve, and unlock the full value of your information

Why work with Iron Mountain?

Why Iron Mountain?


We have the experience and expertise to streamline your business while keeping your customers data safe and secure. We are especially proud to partner with banking institutions like yours. Together, we elevate the power of your work.


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