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Digital transformation: Are we there yet?

Let’s take that next step together

It’s rare to find an organisation today with 100% paper for its workplace needs. At some point, leaders have taken small steps to digitise their files and processes. However, this hybrid option is not only inefficient, but it also hinders business resilience and growth.

Digital transformation:

Helps automate administrative processes
Enhances the end-user experience
Provides deep analytic insights
And, if done right, it can optimise workflows, eliminate data silos, improve security, and reduce costs

So, why haven’t organisations fully jumped on board?

Most organisations believe they’re already on the path to digital transformation. However, we’ve found that there are a few areas that go unaddressed when leaders look to tackle this initiative. Below, we’ve outlined the five necessary steps to take to fully immerse your team in the digital transformation process.

Five steps to digital transformation

From Today To Future-Ready: How To Progress On Your Digital Transformation Journey

Step 5 - Unlock
Step 4 - Automate
Step 3 - Store
Step 2 - Digitise
Step 1 - Identify

Step 1 - Identify

Not every file needs to be digitised. Implementing a “scan everything” process does not solve the root problem of figuring out what your team has, its retention date, and its level of importance to the business. By identifying what to scan, store, or defensibly destroy, you’ll save your team time and money.

To help your team identify what to keep, check out:

Information governance advisory services

There are plenty of reasons to take control of your records. now, you can without cost and complexity standing in your way.

What is Iron Mountain Smart Sort? Watch this Video to Learn More...

Digital transformation - Step 2 - Digitize

Step 2 - Digitise

Through the document digitisation process, you’re expanding accessibility and increasing productivity on your work projects. Right now, and maybe for the foreseeable future, employees are working in a hybrid work style. This means there is a mixture of physical and digital files that results in a lack of accessibility, which then impacts productivity.

Not sure where to start digitising? Read these:

Digitising 101 for records and information management

Why digitize? Mismanaged information can slow down your processes, frustrate your customers and reduce efficiency. Not to mention burden your business with the cost of storing paper in premium-priced office space. Your records retention schedule and investment in secure offsite storage combined with intelligent digitizing will give you access to the information you need when you need it. Learn more.

Continuing to rethink the workplace

Iron Mountain's secure records and information management services can play an essential role in helping you adapt to the digital workplace.

Step 3 - Store

Rather than spending hours digging through file cabinets, you can now find your information in an easily accessible, centralised, secure digital storage repository that’s future-proofed from any unforeseen situations. By removing unnecessary physical storage, you’ll have more options to create a flexible workspace.

Flexible cloud storage platform; find the right storage for your team here:

Accelerate digitisation and improve accessibility with digital storage

Organisations that better extract, apply, and build value from their information gain distinct business advantages

Step 4 - Automate

Your team can now create automated workflows for document-centric processes, which eliminates repetitive, time-consuming tasks and frees your team for more valuable work. With this comes increased productivity and more opportunities for brainstorming new ideas.

Free up your team’s time through automation. Learn more here:

Digitise and automate your mailroom workflows with Iron Mountain Digital Mailroom service

Learn how an intelligent digital mailroom service allows you to easily and quickly search your digitised mail from one central, secure location while improving collaboration through approval workflow capabilities.

Rethink how you do business with iron mountain

We're automating business processes that allow you to mine your data, so you can uncover new revenue stream opportunities and cost savings.

Step 5 - Unlock

By digitising your files and applying advanced analytics, your team can identify patterns, trends, and other valuable information.

Information management and content services solution

Digitise | Store | Automate | Unlock

Learn more

Explore our services

Information Governance Advisory Services

More than 100 information governance experts are ready to help grow your programme with a comprehensive approach

Document Scanning and Digital Storage

Transform your business and centralise your information with digital scanning and storage

Intelligent Document Processing and Workflow Automation

Digitise, store, automate, and unlock the power of your data through the power of automation

Digital Mailroom

Streamline mail operations and connect data digitally across organisational silos

We make it easy to get started.

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Digital transformation: Are we there yet?

Let’s take that next step together