Intelligent Document Processing and Workflow Automation

Iron Mountain’s Implementation team meets with your organisation to learn how your organisation wishes to handle documents: by department, floor, individual, etc.

Iron Mountain then sets up your users, user groups and data security rules to ensure that the proper people have access to your information. Post implementation, your administrator users will be able to update your user groups and maintain users.

Data security is paramount to any organisation, and Iron Mountain makes this easy with metadata-based security capabilities. Metadata security rules can be set up by your administrator and assigned to users either at the individual or user group level. This ensures that users are only accessing the information that they should.

Yes, you can easily ingest your digital documents and add index data to help centralise your information.

Ingestion from the following repositories is also supported:

• Iron Mountain Connect via Image on Demand (IOD)
• Amazon^® Web Services (AWS)
• Google Cloud
• Enterprise Content Management (ECM, including but not limited to SharePoint, Alfresco, and OpenText)
• Google Drive
• Dropbox
• Network File Systems (NFS)

…as well as data from tapes, photos, audio, and videos.

You’re able to select from several disposition options for your physical documents:

• Your physical documents can be returned to you
• Your physical documents can be stored in an Iron Mountain record centre
• Your physical can be securely shredded

Yes, these solutions are able to accommodate any number of users and store vast amounts of data in multiple countries.

Your data is stored in the cloud for a length of time that is based on your contract and your organisation’s retention requirements. The InSight customer care team is your main point of contact for disaster recovery assistance.