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You're responsible for implementing controls and policies to ensure your organization is complying with laws and regulations.
You’re responsible for implementing controls and policies to ensure your organization is complying with laws and regulations. This includes interpreting laws and identifying compliance requirements for managing information, such as retention rules and privacy obligations, so you can properly protect and legally dispose of information when it’s no longer required. That’s challenging when the regulatory environment is constantly changing due to existing and new regulations, such as the evolving global privacy regimes.
The global average total cost of a data breach is $4.35 million.
Source: Ponemon Institute, “Cost of a Data Breach Study”
To show compliance, you'll have tools to document critical information about your business processes that contain personal data, enabling compliance with the GDPR Article 30 requirements. You'll be able to create visual maps to centrally see where personal data lives, who owns it, what process it's a part of and what are your retention rules and privacy obligations for it. In your maps you can show the movement of personal data within and outside of your organization so you can quickly identify where personal information is located to help your company respond to time-sensitive issues, such as data breaches, subject access requests, data erasure requests, audits and litigation.
Employees in your organization can easily access the latest version of your retention schedule and privacy policies online, using custom views and advanced search to filter to only the retention rules and privacy obligations that apply to them. You also have the option to connect policy to your content infrastructure through an open application programming interface (API).
To help assess your information management policies, procedures and platforms and readiness to comply with the regulations that govern you, our Advisory Services team can provide you an in depth assessment and roadmap to help you achieve your goals through the IG Assessment service.
With up-to-date and connected retention and privacy policies, you’re in a good position to clean up your legacy content through our Content Classification service, leveraging our proprietary classification rules database that systematically calculates destruction eligibility according to your retention schedule.
Policy Center is an available integration capability with Iron Mountain InSight®, our information management and content services platform solution that provides you with a centralized view of your information, allowing secure access and retrieval for your employees in a single cloud repository for enhanced visibility and access. This integration gives you the ability to access updated retention rules and apply them systematically to relevant documents.
When your information has met your organization’s requirements of retention, our Shredding service and Secure e-Waste and IT Asset Disposition service will enable you to destroy it, confident that you are complying with regulations governing information destruction. For information you’ll be retaining, you can use our Secure Storage Services to secure and protect your valuable information.