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Iron Mountain provides convenient options for retrieving files that are stored in one of our record centers.
You’re moving toward a digital information environment but paper records continue to be an important part of your information workflows and archives. You would love to have a full conversion of your paper and film based information (e.g. microfilm, microfiche and aperture cards) to digital but 100% conversion of all of those materials may not be a cost-efficient practice.
You continue to struggle with the challenges of paper based information, challenges that include difficulty finding the information you need when you need it (especially challenging in a Business Continuity Plan setting), limitations to your ability to securely share information with others, business process and workflow bottlenecks, increased risk associated with information security and privacy, and more. You know ‘the drill’ as well as we do. If you have information that is film-based, you have the added headache of storing and maintaining the equipment needed to view the information.
Image on Demand is both an alternative document delivery service for retrieval of information from box or open-shelf storage, as well as a ‘pay as you go’ or service subscription method for converting paper or film based information to a digital format over time, as it is needed. The process begins when you request paper documents or pieces of film to be imaged, with the digital information provided to you. The Iron Mountain team retrieves, prepares and scans the material. Specialized scanners are used to convert information on film and in bound books to digital images. The scanned information is indexed, inspected for quality, encrypted for security and sent to you over email or a secure connection to a specified repository of your own, or to Iron Mountain’s Digital Record Center for your use.
The Iron Mountain® Digital Record Center® is a hosted content repository for the digital files that we create from your paper documents. You, and authorized users will be able to search and retrieve what you need 24/7, from wherever you choose.