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Your records retention schedule and investment in secure offsite storage combined with intelligent digitizing will give you access to the information you need when you need it.
Successful Records and Information Management (RIM) takes planning, organization and a comprehensive strategy. With many moving parts for taking control of physical and digital records from creation through active use to secure storage and possible planned destruction, a well-thought out plan is key. Done well, RIM will help limit information risk, manage costs and lay the foundation for big data analytics in your organization.
Slower processes. Frustrated customers. Reduced efficiencies. This is what awaits your business with mismanaged information.
If the pandemic has taught us anything, it’s that storing paper in premium-priced office space isn’t always worth the cost. Many organizations are evaluating square footage needs and determining how much they really need. Through digitizing current and legacy records, people are learning they can eliminate space taken up by physical onsite paper storage.
With the right solution, either an offsite or data center based storage option, you gain access to your information whenever you need it while streamlining your records retention schedule. From construction to R&D, HR to marketing, document sharing and collaboration are essential for the success of your business and digitization of files makes it all possible.
Before you begin your RIM digitizing project, consider the following when assessing what you want to achieve:
RECORDS SECURITY AND COMPLIANCE
While a “keep everything just in case” mentality may seem well intentioned, it can often be expensive and hinder operational efficiencies. To determine what to keep and what to dispose of for legal, compliance and business reasons, an enforceable records retention schedule is a necessity. In our short guide, Getting it Right from the Start, The Basics of Records Retention Schedules, we’ve clearly outlined ways to help you take important steps towards creating a retention schedule for your organization.
Once you know what you’re keeping and where it’s kept, you’ll be in a better position to make a scanning project effective. Without scanning every document in your archive and all new incoming information, Iron Mountain can help you solve complex records management problems .Not only do we help determine which documents are used infrequently and are right for closed-box storage but we also offer open-storage options to help you access documents you regularly need to view.
Transform your business and centralize your information with digital scanning and storage
Digitize, store, automate, and unlock the power of your data through the power of automation
Preserve your important records with highly secure and compliant offsite storage