Iron Mountain document scanning and digital storage services

Digital Solutions

Document scanning and digital storage

Digitally transform your business and centralize your information

Gain secure, collaborative access to your information 

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. 

We can help you prioritize and achieve your goals through a series of backfile conversion and day-forward scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail. 

Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.

Scan and Store value

Why digitize?

Today, organizations need to prepare for a scalable digital future, but much of their important, usable data is still locked up in paper documents that are difficult for employees to access or use. Scanning combined with secure, digital storage helps our customers:


Support remote, hybrid workforces

Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.1


Support remote, hybrid workforces

Customers report increased collaboration leading to 26,000 hours saved annually.2

facility 3

Downsize real estate

Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.3


Downsize real estate

Customers report reduced storage costs of $211K over 3 years.2

legal 2

Aid in compliance

94% of annual compliance costs come from the labor-intensity of document and data management.4


Aid in compliance

Customers report better security and compliance processes, reducing time spent on auditing work by 25%.2


Consolidate systems

Most content systems (74%) are not connected to other lines of business.5


Consolidate systems

Customers report a 55% efficiency lift related to cataloging and understanding documents and information.2


Free up resources

Office workers spend between 7.6 and 12.5 hours per week searching for information.6


Free up resources

Customers report 40% faster time to documents and information and increased efficiency with $3.1M in savings over 3 years.2

clean global

Support environmental, social, and governance (ESG) initiatives

According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.7


Support environmental, social, and governance (ESG) initiatives

As physical information gets digitized and stored in InSight DXP, our Secure Shredding program is an option for paper disposition. The offering recycles all collected paper while ensuring compliance with federal, state and industry regulations.
  • 2.4 billion
    images annually
  • 135
    imaging sites
  • 46
  • 20+

How document scanning and digital storage works

You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.

How document scanning and digital storage works

Workplace evolution

Eliminate paper at your “front door” with Iron Mountain’s Digital Mailroom service 

Learn more about this innovative digital solution 

Iron Mountain scans, indexes, and ensures quality control to meet your document conversion requirements. Once your mail is digitized, you can securely store, search, and access it in our information management and content services platform, Iron Mountain InSight®.

With our Digital Mailroom solution, you’ll be able to: 

  • Easily and quickly search your mail from one central, secure location
  • Improve collaboration with approval workflow capabilities
  • Enable remote access to employees
  • Manage predictable costs through our subscription service


Read More 
Digital Transformation

Information management and content services solution

These transformation solutions secure and unlock value from your data

As an industry leader in digitization, storage, and automation, we’ll help you bridge the gap between physical and digital information:

  • Automate your document-centric processes
  • Put your data to work so you can make informed business decisions
  • Digitize physical documents
  • Centralize already digitized content and rich media

Read More

digital concept of laptop, using blue nodes and file paths

Why use document scanning and digital storage services?

  • Leverage Iron Mountain scanning experts, processes, and infrastructure to convert physical documents taking up valuable space to digital, and free up some real estate.
  • Securely protect your information. Your electronic information will be encrypted at rest and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorized users to access only the information that they need.
  • You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs), and file shares to centralize access*, storing scanned and digitally born documents for enhanced visibility, connection, and access.
  • Quickly search* using optical character recognition (OCR) technology. The contents of your documents will be completely searchable by text or index, available as many file types in more than 50 different languages.

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